Where the Mindbody export lives, what imports into Nexa by file, and what you re-enter once.
$79/month → $279 once.
Mindbody at $79/month costs $2,844 over 3 years at today's price. Nexa is $279 once — $2,565 less over that period. Your Mindbody client list and your bank history import into Nexa by file. Services and the invoices still open you re-enter once; past invoices and job history stay in your Mindbody export. Keep Mindbody running until Nexa checks out — and Nexa has a 30-day money-back guarantee.
Client addresses don't import into the client record yet — they come across in the Notes column. The full list, with templates, is on Bring your data.
Get your files out before you change anything. In Mindbody the export lives at Manager Tools → Reports → Client Reports → Export (CSV, Excel). Menu names change between versions — if the path doesn't match, search Mindbody's help for "export". Excel (.xlsx) files import as they are; an old .xls file, save as .xlsx or CSV first.
Watch for: Class/appointment history exports separately. Waivers may not export. Membership billing history is complex.
Manager Tools → Reports → Client Reports → Client Contact List. Select all clients, export to CSV.
⚠ Mindbody has multiple client report types — 'Client Contact List' is most comprehensive
Reports → Appointment Reports → Appointment Detail. Set date range and export.
⚠ May need to run separately for classes vs appointments
Reports → Membership Reports → Active Memberships. Export or screenshot each active member's billing details.
⚠ Membership billing will need manual recreation — no clean export of recurring billing schedules
Waivers in Mindbody may not export. Screenshot your waiver template text for recreation in Nexa.
⚠ You'll need clients to re-sign waivers in your new system
Exports from Mindbody, but check it: Purchase history (complex formatting); Client notes; Membership details (manual capture needed).
Each import reads your file, matches the columns by their names, and skips anything you already have — so a second try never makes doubles.
CRM → Tools menu → Import CSV, or Settings → System → Import from another tool, then choose the client file (CSV or Excel) you exported from Mindbody. Columns are matched by header name, in English or Spanish, so Company, Customer Name, E-mail, Mobile, Empresa or Correo work as they are. Separate First Name and Last Name columns are joined into one contact name, and Street, City, State and ZIP columns into the client’s address. Status words from other tools (Active, Archived, Proposal) are matched to Nexa’s stages. Nexa needs a Business or a Contact column; it also reads Email, Phone, Address, City, State, ZIP, Status, Type, Tags, Source, Notes. Rows that match an existing client by business name, email or phone are skipped, so re-importing is safe.
Banking → Import CSV / OFX. Download a CSV, OFX or QFX from your bank. Downloads from Chase, Bank of America, Wells Fargo, Capital One, Discover, American Express, Citi, BBVA México, Banorte and Santander México are recognized as they come. This brings the money side of your history across, whatever Mindbody kept. Banking can also connect to your bank directly.
If your appointments also live in Google Calendar, Outlook or Apple Calendar, export that calendar as .ics and use Schedule → Import iCal. Upcoming jobs that only exist in Mindbody you add by hand (next step).
Recurring work: Jobs import one at a time. Open the ones that repeat and set how often. Online booking: Imported services start off your booking page. Turn Bookable on for the ones clients can book themselves.
Keep Mindbody active as a backup until everything here is checked off.
Mindbody at $79/month costs $948 a year at today's price. Over 3 years: $2,844. Nexa is $279 once. The break-even point is 4 months; after that, what Mindbody would have charged stays with you.
Yes, the open ones. Export your unpaid invoices as a CSV and import them under Settings → System → Import from another tool. Each comes in with its number, client, due date and what is still owed; paid and void invoices are left out. Keep the export of past invoices as your record.
No. An Address or Street column, plus City, State and ZIP when your export splits them, comes in as the client’s address.
Nothing doubles. Clients that match by business name, email or phone are skipped; so are expenses with the same vendor, amount and date, invoices with the same number, and jobs and tasks with the same title and date. Services with the same name get the new price.
The exports are the slow part — a few minutes each. Each import takes seconds.
Yes, and you should. Cancel only once your clients and numbers check out in Nexa.
30-day money-back guarantee. Export from Mindbody first, then decide.
· Import list read from the Nexa app · Mindbody price: cheapest plan that does the core job