What Square Appointments costs, what it does better, when to stay, and what moves if you go.
Square Appointments's cheapest plan that does the core job is $29/month — $348 a year, $1,044 over 3 years at today's price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking, tasks and accounting in one suite, so it costs less than Square Appointments after 10 months. What Nexa is not: software someone hosts for you with a support desk, and it does not run payroll. If Square Appointments's strengths below are why you pay for it, stay.
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the Square Appointments bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
From Square Appointments's own published feature list, each with whether Nexa has an equivalent:
✓ where Square Appointments's published feature list shows it, ✗ where its record says it is missing, — where its list does not say.
| Square Appointments | Nexa | |
|---|---|---|
| Invoicing | — | ✓ |
| Scheduling | ✓ | ✓ |
| CRM | — | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | — | ✓ (SIMPL) |
| Task Management | — | ✓ |
| Works offline | — | ✓ |
Square Appointments: $29/month — the cheapest plan that does the core job, as reported by squareup.com, checked July 2026. Square Appointments does not publish a price, so treat this as an estimate and get a quote from Square Appointments before you decide. That is $348 a year and $1,044 over 3 years if the price never changes. Nexa: $279 once. The break-even point is 10 months.
| Over 3 years, at today's prices | Total |
|---|---|
| Square Appointments, billed monthly | $1,044 |
| Nexa, one device | $279 |
| Nexa + Cloud Sync on all your devices | $458.64 |
Even with Cloud Sync, Nexa costs less over 3 years than Square Appointments at today's price.
Extra users: Priced per location, not per user. Payment processing: Square card processing applies on top of the plan.
These import into Nexa by file: clients and leads (CSV); expenses (CSV); bank and card transactions (CSV, OFX, QFX, QBO); personal contacts (CSV or vCard (.vcf) — the exports from Google Contacts, Outlook and iCloud); calendar events (.ics — the export from Google Calendar, Outlook, Apple Calendar, Calendly and most booking tools). Client addresses go in the Notes column for now. You re-enter once: services and price list, open invoices, upcoming jobs and recurring work, open tasks. Past invoices and job history stay in Square Appointments's export as your record.
Every import, with templates: Bring your data. Keep Square Appointments running until Nexa checks out.
At $29/month — the cheapest Square Appointments plan that does the core job, as reported by squareup.com in July 2026 (Square Appointments does not publish a price) — it is $348 a year and $1,044 over 3 years at today's price. Nexa is $279 once.
Square Appointments's strengths above — free plan with unlimited appointments for a solo operator and payments and scheduling in one system — are the reason you pay for it, and you like how Square Appointments does them. Switching tools costs time; it is not worth it to save money on something that already works for you. You have a team large enough that Square Appointments's per-seat pricing still buys you more than owning the software outright. You want software someone else hosts, with a support desk and a roadmap you can ask for features on. Nexa is software you own and run yourself. You run payroll, with taxes and pay stubs, inside the same tool. Nexa stops at the edge of payroll: it hands your payroll app each person's hours, overtime and pay rate — keep a payroll service.
Partly. Your client list (CSV), expenses (CSV), bank and card history (CSV, OFX, QFX, QBO), contacts and calendar (.ics) import by file. Invoices, jobs and services do not — re-enter the open ones and keep Square Appointments's export as your record.
It does not run payroll. It stops at the edge: each person's hours, overtime and pay rate per pay period, as a sheet to type from or a CSV for your payroll app. Taxes, pay stubs and paying people stay there. It is not hosted for you: your data lives on your device. Syncing across devices is optional Cloud Sync, $4.99/month. Automated emails (drip sequences, booking reminders, review requests) send only while Nexa is open on one of your devices. There is no server sending them overnight. No Google Calendar or QuickBooks sync. Calendars move by .ics file. Invoices, jobs and your services list do not import. Clients, expenses, bank history, contacts and calendar do; the rest you re-enter once. No vendor support desk or roadmap to lobby — you buy it once and own it.
30-day money-back guarantee. Export from Square Appointments first and keep it running while you try Nexa.
30-day money-back guarantee.
· Square Appointments price checked July 2026