What Podio costs, what it does better, when to stay, and what moves if you go.
Podio's cheapest plan that does the core job is $14/month — $168 a year, $504 over 3 years at today's price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking, tasks and accounting in one suite, so it costs less than Podio after 20 months. What Nexa is not: software someone hosts for you with a support desk, and it does not do payroll. If Podio's strengths below are why you pay for it, stay.
From Podio's own published feature list:
✓ where Podio's published feature list shows it, ✗ where its record says it is missing, — where its list does not say.
| Podio | Nexa | |
|---|---|---|
| Invoicing | — | ✓ |
| Scheduling | — | ✓ |
| CRM | — | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | — | ✓ (SIMPL) |
| Task Management | — | ✓ |
| Works offline | — | ✓ |
Podio: $14/month — the cheapest plan that does the core job, from Podio's pricing page, checked July 2026. That is $168 a year and $504 over 3 years if the price never changes. Nexa: $279 once. The break-even point is 20 months.
Extra users: Per employee.
These import into Nexa by file: clients and leads (CSV); expenses (CSV); bank and card transactions (CSV, OFX, QFX, QBO); personal contacts (CSV or vCard (.vcf) — the exports from Google Contacts, Outlook and iCloud); calendar events (.ics — the export from Google Calendar, Outlook, Apple Calendar, Calendly and most booking tools). Client addresses go in the Notes column for now. You re-enter once: services and price list, open invoices, upcoming jobs and recurring work, open tasks. Past invoices and job history stay in Podio's export as your record.
Every import, with templates: Bring your data. Keep Podio running until Nexa checks out.
At $14/month — the cheapest Podio plan that does the core job, per Podio's pricing page in July 2026 — it is $168 a year and $504 over 3 years at today's price. Nexa is $279 once.
Podio's strengths above — free plan for up to 5 employees and build your own apps without code — are the reason you pay for it. Nexa does not match Podio there. You have a team large enough that Podio's per-seat pricing still buys you more than owning the software outright. You want software someone else hosts, with a support desk and a roadmap you can ask for features on. Nexa is software you own and run yourself. You run payroll inside the same tool. Nexa does not do payroll — keep a payroll service.
Partly. Your client list (CSV), expenses (CSV), bank and card history (CSV, OFX, QFX, QBO), contacts and calendar (.ics) import by file. Invoices, jobs and services do not — re-enter the open ones and keep Podio's export as your record.
No payroll. Keep a payroll service alongside it. It is not hosted for you: your data lives on your device. Syncing across devices is optional Cloud Sync, $4.99/month. Invoices, jobs and your services list do not import. Clients, expenses, bank history, contacts and calendar do; the rest you re-enter once. No vendor support desk or roadmap to lobby — you buy it once and own it.
30-day money-back guarantee. Export from Podio first and keep it running while you try Nexa.
30-day money-back guarantee.
· Podio price checked July 2026