What Calendly costs, what it does better, when to stay, and what moves if you go.
Calendly's cheapest plan that does the core job is $12/month — $144 a year, $432 over 3 years at today's price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking, tasks and accounting in one suite, so it costs less than Calendly after 24 months. What Nexa is not: software someone hosts for you with a support desk, and it does not run payroll. If Calendly's strengths below are why you pay for it, stay.
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the Calendly bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
Calendly's homepage says it is "Built for people whose work runs on meetings." It describes handling the tasks before, during and after meetings. Its pricing page lists solutions for individuals, small businesses and large companies, with pages for sales, marketing, customer success and recruiting teams. (calendly.com)
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
From Calendly's own published feature list, each with whether Nexa has an equivalent:
✓ where Calendly's published feature list shows it, ✗ where its record says it is missing, — where its list does not say.
| Calendly | Nexa | |
|---|---|---|
| Invoicing | ✗ | ✓ |
| Scheduling | ✓ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | ✗ | ✓ |
| Full Accounting | — | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Works offline | — | ✓ |
Calendly: $12/month — the cheapest plan that does the core job, from Calendly's pricing page, checked September 2026. That is $144 a year and $432 over 3 years if the price never changes. Nexa: $279 once. The break-even point is 24 months.
| Over 3 years, at today's prices | Total |
|---|---|
| Calendly, billed monthly | $432 |
| Nexa, one device | $279 |
| Nexa + Cloud Sync on all your devices | $458.64 |
Read that honestly: Calendly costs less over 3 years than Nexa with Cloud Sync. Nexa only comes out ahead if you run it without sync, or keep it longer than 3 years.
Extra users: $12/mo per seat on Standard ($10 billed annually); $20/mo per seat on Teams ($16 billed annually).
These import into Nexa by file: clients and leads (CSV or Excel (.xlsx)); services and price list (CSV or Excel (.xlsx)); jobs (CSV or Excel (.xlsx)); open invoices (CSV or Excel (.xlsx)); open tasks (CSV or Excel (.xlsx)); time entries (CSV or Excel (.xlsx)); expenses (CSV or Excel (.xlsx)); bank and card transactions (CSV, OFX, QFX, QBO); personal contacts (CSV or vCard (.vcf) — the exports from Google Contacts, Outlook and iCloud); calendar events (.ics — the export from Google Calendar, Outlook, Apple Calendar, Calendly and most booking tools). Client addresses go in the Notes column for now. You re-enter once: recurring work, online booking. Past invoices and job history stay in Calendly's export as your record.
Getting it out of Calendly, per its own documentation:
Every import, with templates: Bring your data. Keep Calendly running until Nexa checks out.
The same comparison worked through for specific trades, with a job example and the numbers for each:
At $12/month — the cheapest Calendly plan that does the core job, per Calendly's pricing page in September 2026 — it is $144 a year and $432 over 3 years at today's price. Nexa is $279 once.
Calendly's strengths above — dead simple scheduling links and clean UI/UX — are the reason you pay for it, and you like how Calendly does them. Switching tools costs time; it is not worth it to save money on something that already works for you. You have a team large enough that Calendly's per-seat pricing still buys you more than owning the software outright. You want software someone else hosts, with a support desk and a roadmap you can ask for features on. Nexa is software you own and run yourself. You run payroll, with taxes and pay stubs, inside the same tool. Nexa stops at the edge of payroll: it hands your payroll app each person's hours, overtime and pay rate — keep a payroll service.
Partly. Your client list (CSV), expenses (CSV), bank and card history (CSV, OFX, QFX, QBO), contacts and calendar (.ics) import by file. Invoices, jobs and services do not — re-enter the open ones and keep Calendly's export as your record.
It does not run payroll. It stops at the edge: each person's hours, overtime and pay rate per pay period, as a sheet to type from or a CSV for your payroll app. Taxes, pay stubs and paying people stay there. It is not hosted for you: your data lives on your device. Syncing across devices is optional Cloud Sync, $4.99/month. Automated emails (drip sequences, booking reminders, review requests) send only while Nexa is open on one of your devices. There is no server sending them overnight. No Google Calendar or QuickBooks sync. Calendars move by .ics file. Invoices, jobs and your services list do not import. Clients, expenses, bank history, contacts and calendar do; the rest you re-enter once. No vendor support desk or roadmap to lobby — you buy it once and own it.
30-day money-back guarantee. Export from Calendly first and keep it running while you try Nexa.
30-day money-back guarantee.
· Calendly price checked September 2026