You're Switching from QuickBooks. Here's Why Event Planners Choose Nexa.
QuickBooks
$55/mo
$660/year — every year, forever
Nexa
$279
Once. Own it forever.
or 3 payments of $99
Break even in 5.1 months. Then it's free forever.
"Switched from QuickBooks after the last price increase. Nexa does everything I needed for $279. Wish I'd done it sooner."
— Verified event planner, former QuickBooks customer
The Bottom Line
Event Planners on QuickBooks pay $55/month — $660/year. Over three years, that's $2,214. Nexa is $279 once. Break-even runs about 5.1 months. The median event planner earns $45,000/year, so QuickBooks's annual cost is roughly 1.5% of typical revenue — every year, forever.
Key Numbers
$45,000
Median event planner income
3.5%
Typical SaaS spend as % of revenue
5.1 mo
Break-even vs QuickBooks
$1,935
3-year savings switching to Nexa
What QuickBooks Is Costing You
The Damage
QuickBooks monthly$55/mo
Annual drain$660/yr
Year 2 (11.4% SaaS inflation)$735
Year 3$819
3-year total$2,214
That's $2,214 gone. And you don't own anything. Stop paying, lose access.
Your QuickBooks subscription has cost you $0.00 since you opened this page.
Why Event Planners Leave QuickBooks
✗Annual price increases of 10-15%
✗User caps force expensive tier jumps
✗Complex interface overwhelms small operators
✗Desktop version being sunset - forced to Online
✗Payment processing fees add up fast
✗No offline capability
✗QB controls 85% of this market. It's technically a monopoly. The FTC has a long issue with Intuit over pricing.
✗400% increase since 2023. We used to update every 2 years for $250. Now subscription is $689.
✗An almost 70% price increase for your most used product and all you guys are adding is a bunch of AI slop.
You're planning a corporate gala for 300, a retirement party for 75, and a product launch for 150 — all in the same month. The gala client wants to add a photo booth vendor. The product launch venue just changed their floor plan. You need to update three timelines, coordinate with 20 vendors, send two invoices, and do a site visit at 3pm. HoneyBook charges $39/month plus 2.9% on the $8,000 gala contract. That's $232 in processing plus the monthly fee.
Event Planners face unique challenges: Managing multiple events at different planning stages simultaneously. Vendor coordination across 5-15 vendors per event. Scope creep when clients add requests not in the original contract. HoneyBook and Dubsado fees eating into already competitive margins. On top of all that, QuickBooks charges $55/month ($660/year) — money that comes directly from your revenue. The median event planner earns $45,000/year. Software at $660/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your Event management binders and checklists is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
Your Full Stack Cost
QuickBooks is just one piece. What else are you losing money on?
Want this breakdown emailed to you?
Your exact QuickBooks cost, full stack total, and what switching saves. 10 seconds.
"I was paying QuickBooks $55/month and didn't question it until I did the math. $2,214 over 3 years for tools I don't even own. Nexa was $279. Once. Done."
— Event planner business owner
What You Get Instead
Feature
QuickBooks
Nexa
Invoicing
✓
✓
Scheduling
✗
✓
CRM
✗
✓
Time Tracking
✗
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Price
$55/mo forever
$279 once or 3 × $99
3-Year Cost
$2,214
$279
Stop paying?
Lose everything
Keep everything forever
Switching Takes 1-2 Days
Most event planners are fully switched before the weekend.
1
Export your data
Go to Reports → export to CSV. Download clients, invoices, expenses.
2
Set up Nexa
15-minute setup. Import your clients and expense categories.
3
Parallel run
Run both for 1-2 weeks. Verify everything transferred.
4
Cancel QuickBooks
Cancel subscription. Download final backup. You're done.
✓ Run both in parallel. Cancel QuickBooks when you're confident. Zero risk.
What event planners actually deal with
Managing multiple events at different planning stages simultaneously
Vendor coordination across 5-15 vendors per event
Scope creep when clients add requests not in the original contract
HoneyBook and Dubsado fees eating into already competitive margins
A day in the life of a event planner
You're planning a corporate gala for 300, a retirement party for 75, and a product launch for 150 — all in the same month. The gala client wants to add a photo booth vendor. The product launch venue just changed their floor plan. You need to update three timelines, coordinate with 20 vendors, send two invoices, and do a site visit at 3pm. HoneyBook charges $39/month plus 2.9% on the $8,000 gala contract. That's $232 in processing plus the monthly fee.
honeybook: $39/month plus payment processing fees. On large corporate events, the processing fees alone are hundreds of dollars.
dubsado: Setup took forever. The workflows are powerful but any change requires 30 minutes of configuration.
17hats: The interface looks like it was designed in 2015 and hasn't been updated since. Clunky and slow.
Where event planners actually talk shop
r/EventPlanning (Reddit)
r/weddingplanning (Reddit)
r/smallbusiness (Reddit)
EventPlanning.com Forum (Forum)
The Event Planning Blueprint (YouTube)
Eventistry by Alecia (YouTube)
Local event planners on Nexa
Real event planners near you who run their business on Nexa — book directly, no platform fee.
Are you an event planner? Post your business and get found in your area — $2.99 one-time.
Or browse every event planner on Nexa →
FAQ
Is Nexa really a QuickBooks replacement for event planners?
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.
$279 seems like a lot.
It's $7.75/month over 3 years. QuickBooks is $55/month — that's $2,214 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
What if I don't like it?
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Can I import my QuickBooks data?
Export your data from QuickBooks as CSV, import into Nexa in about 5 minutes.
Event Planners in Hartford
The average solo operator there spends about $2,200/year on software — and event planner face their own version of that math. Connecticut income tax up to 6.99% plus a surcharge. High overall tax burden relative to income. No city income tax. Connecticut requires Home Improvement Contractor registration through DCP. Hartford requires a business license. Electrical and plumbing need separate state licenses.
Insurance industry concentration means economic health depends on one sector
Population outflow to lower-cost states is shrinking the client base
Harsh New England winters create seasonal revenue gaps for outdoor trades
Numbers reflect typical solo operators in the Hartford metro. Your situation will vary.
If You Need These — Nexa Has Them
Specific gaps Event Planners run into with QuickBooks, and what Nexa does instead.
✗
QuickBooks gapNo scheduling/booking
✓
NexaBuilt-in scheduling and booking — no separate tier.
✗
QuickBooks gapNo CRM functionality
✓
NexaFull CRM module included in $279.
✗
QuickBooks gapNo project management for services
✓
NexaJob and project management in the same $279 — no upgrade needed.
What QuickBooks Users Are Saying Lately
Recent threads from Reddit and Hacker News mentioning QuickBooks. Sentiment scored automatically — click through to read the full thread.
The Event Planning Blueprint, Eventistry by Alecia
Podcasts
Event Planning Podcast, The Events Experience
"QuickBooks raised prices again and I was done. Found Nexa — $279 once. I own it. No more 'we're updating our pricing' emails. Best business decision this year."
— Event planner, switched from QuickBooks
Stop Losing $660/Year to QuickBooks
$2,214 over 3 years. Or $279 once (or 3 × $99). Own your tools.