Personal Trainers on Mindbody pay $79/month — $948/year. Over three years, that's $2,844. Nexa is $279 once. Break-even runs about 3.5 months. The median personal trainer earns $42,000/year, so Mindbody's annual cost is roughly 2.3% of typical revenue — every year, forever.
That's $2,844 gone. And you don't own anything. Stop paying, lose access.
You're not the only one who's had enough.
Personal Trainers face unique challenges: Mindbody costs $139+/month and is designed for gyms, not independent trainers. Clients cancelling last-minute when you blocked off your schedule for them. Managing package sessions (10-pack, 20-pack) and tracking remaining sessions. Collecting payment upfront vs per-session — no good system for session packages. Scheduling across multiple locations (gym, park, client's home, online). On top of all that, Mindbody charges $79/month ($948/year) — money that comes directly from your revenue. The median personal trainer earns $42,000/year. Software at $948/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your Resistance bands and TRX straps is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
Mindbody is just one piece. What else are you losing money on?
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Your exact Mindbody cost, full stack total, and what switching saves. 10 seconds.
| Feature | Mindbody | Nexa |
|---|---|---|
| Invoicing | — | ✓ |
| Scheduling | ✓ | ✓ |
| CRM | ✓ | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | — | ✓ (SIMPL) |
| Task Management | — | ✓ |
| Works offline | — | ✓ |
| Price | $79/mo forever | $279 once or 3 × $99 |
| 3-Year Cost | $2,844 | $279 |
| Stop paying? | Lose everything | Keep everything forever |
Most personal trainers are fully switched before the weekend.
Go to Manager Tools → Reports. Export client list, class history, and membership data.
20-minute setup. Import your client list and recreate your booking categories.
Run both for 2-4 weeks. Transition clients to new booking system gradually.
Review contract terms. Cancel with written notice. Download all member data.
My first client is at 5:30 in the morning, and before she's done warming up I already know how the session goes, because I read her last three workouts on the drive in. Programming is the job people don't see. Every client is on a block, usually four to six weeks, and each week I'm adjusting loads off what they actually lifted, not what the plan said they would. If someone's squat stalled, I'm deciding whether it's sleep, technique or just a bad week before I add weight. In session I'm coaching the rep in front of me: bracing, bar path, the knee that caves on the way up. Between clients I'm answering form-check videos and meal questions, which is unpaid work that keeps people from quitting. Most of my income is packages of ten or twenty sessions, so my week lives or dies on renewals and on cancellations; a late cancel at 6 a.m. is an hour I can't sell again. I rent floor time at a gym, so I pay for the space whether the client shows or not. By evening I'm on the next block for three people and following up with the two whose packages run out next week.
Real personal trainers near you who run their business on Nexa — book directly, no platform fee. Are you a personal trainer? Post your business and get found in your area — $2.99 one-time. Or browse every personal trainer on Nexa →
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Mindbody may be better if you have a large team (10+) or need enterprise-specific features.
It's $7.75/month over 3 years. Mindbody is $79/month — that's $2,844 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Export your data from Mindbody as CSV, import into Nexa in about 5 minutes.
The average solo operator there spends about $2,112/year on software — and personal trainer face their own version of that math. OK state licensing requirements apply.
Numbers reflect typical solo operators in the Broken Arrow metro. Your situation will vary.
Specific gaps Personal Trainers run into with Mindbody, and what Nexa does instead.
If you want to compare notes or see how other personal trainers are running their tools, here's where the conversation happens.
$2,844 over 3 years. Or $279 once (or 3 × $99). Own your tools.
Get Nexa — $279 Once