You're Switching from Acuity Scheduling. Here's Why Personal Trainers Choose Nexa.
Acuity Scheduling
$33/mo
$396/year — every year, forever
Nexa
$279
Once. Own it forever.
or 3 payments of $99
Break even in 8.5 months. Then it's free forever.
"Switched from Acuity Scheduling after the last price increase. Nexa does everything I needed for $279. Wish I'd done it sooner."
— Verified personal trainer, former Acuity Scheduling customer
The Bottom Line
Personal Trainers on Acuity Scheduling pay $33/month — $396/year. Over three years, that's $1,329. Nexa is $279 once. Break-even runs about 8.5 months. The median personal trainer earns $42,000/year, so Acuity Scheduling's annual cost is roughly 0.9% of typical revenue — every year, forever.
Key Numbers
$42,000
Median personal trainer income
3.8%
Typical SaaS spend as % of revenue
8.5 mo
Break-even vs Acuity Scheduling
$1,050
3-year savings switching to Nexa
What Acuity Scheduling Is Costing You
The Damage
Acuity Scheduling monthly$33/mo
Annual drain$396/yr
Year 2 (11.4% SaaS inflation)$441
Year 3$491
3-year total$1,329
That's $1,329 gone. And you don't own anything. Stop paying, lose access.
Your Acuity Scheduling subscription has cost you $0.00 since you opened this page.
Why Personal Trainers Leave Acuity Scheduling
✗No free tier unlike Calendly
✗SMS messaging fees add up
✗Squarespace integration can be restrictive
✗Calendar limits force upgrades
✗Higher cost than alternatives
✗I found the integration with Squarespace restrictive, and the scheduler options were confusing initially, then limited.
Personal Trainers are leaving Acuity Scheduling every week.
You're not the only one who's had enough.
Why This Matters for Personal Trainers
You train 6 clients today at three different locations. Your 7am client bought a 10-pack and you think this is session 8 but you're not sure. Your 9am wants to switch from in-person to virtual this week. Your noon client's package expired and you need to invoice for renewal, but you're between sessions in a parking lot. Mindbody charges you $139/month for features designed for yoga studios with 30 employees.
Personal Trainers face unique challenges: Mindbody costs $139+/month and is designed for gyms, not independent trainers. Clients cancelling last-minute when you blocked off your schedule for them. Managing package sessions (10-pack, 20-pack) and tracking remaining sessions. Collecting payment upfront vs per-session — no good system for session packages. Scheduling across multiple locations (gym, park, client's home, online). On top of all that, Acuity Scheduling charges $33/month ($396/year) — money that comes directly from your revenue. The median personal trainer earns $42,000/year. Software at $396/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your Resistance bands and TRX straps is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
Your Full Stack Cost
Acuity Scheduling is just one piece. What else are you losing money on?
Want this breakdown emailed to you?
Your exact Acuity Scheduling cost, full stack total, and what switching saves. 10 seconds.
"I was paying Acuity Scheduling $33/month and didn't question it until I did the math. $1,329 over 3 years for tools I don't even own. Nexa was $279. Once. Done."
— Personal trainer business owner
What You Get Instead
Feature
Acuity Scheduling
Nexa
Invoicing
✓
✓
Scheduling
✗
✓
CRM
✗
✓
Time Tracking
✗
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Price
$33/mo forever
$279 once or 3 × $99
3-Year Cost
$1,329
$279
Stop paying?
Lose everything
Keep everything forever
Switching Takes 1-2 Days
Most personal trainers are fully switched before the weekend.
1
Export your data
Go to Settings → Export. Download your client list and appointment history.
2
Set up Nexa Scheduler
15-minute setup. Import clients and recreate your appointment types.
3
Update your links
Replace your Acuity booking link everywhere — website, email, social.
4
Cancel Acuity
Cancel Squarespace subscription. Download a final backup of your data.
✓ Run both in parallel. Cancel Acuity Scheduling when you're confident. Zero risk.
What personal trainers actually deal with
Mindbody costs $139+/month and is designed for gyms, not independent trainers
Clients cancelling last-minute when you blocked off your schedule for them
Managing package sessions (10-pack, 20-pack) and tracking remaining sessions
Collecting payment upfront vs per-session — no good system for session packages
Scheduling across multiple locations (gym, park, client's home, online)
A day in the life of a personal trainer
You train 6 clients today at three different locations. Your 7am client bought a 10-pack and you think this is session 8 but you're not sure. Your 9am wants to switch from in-person to virtual this week. Your noon client's package expired and you need to invoice for renewal, but you're between sessions in a parking lot. Mindbody charges you $139/month for features designed for yoga studios with 30 employees.
The tools a working personal trainer actually owns
Resistance bands and TRX straps
Kettlebells and dumbbells (portable set)
Yoga mats and foam rollers
Measurement tools (tape, calipers, scale)
Timer / interval training app
Their certifications (NASM, ACE, CSCS)
Why personal trainers leave the big platforms
mindbody: $139/month base and it's built for yoga studios and big gyms. Solo trainers get the same bloated software at almost the same price.
trainerize: Good for programming workouts but terrible for business management. You still need another app for invoicing and scheduling.
acuity: Scheduling only. No session package tracking, no invoicing, no client progress notes. You need three apps to replace one.
Where personal trainers actually talk shop
r/personaltraining (Reddit)
r/fitness (Reddit)
r/fitnessindustry (Reddit)
r/ACE_PersonalTraining (Reddit)
T-Nation Forums (Forum)
BodyBuilding.com Forums (Forum)
Jeff Nippard (YouTube)
NASM (YouTube)
Local personal trainers on Nexa
Real personal trainers near you who run their business on Nexa — book directly, no platform fee.
Are you a personal trainer? Post your business and get found in your area — $2.99 one-time.
Or browse every personal trainer on Nexa →
FAQ
Is Nexa really a Acuity Scheduling replacement for personal trainers?
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Acuity Scheduling may be better if you have a large team (10+) or need enterprise-specific features.
$279 seems like a lot.
It's $7.75/month over 3 years. Acuity Scheduling is $33/month — that's $1,329 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
What if I don't like it?
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Can I import my Acuity Scheduling data?
Export your data from Acuity Scheduling as CSV, import into Nexa in about 5 minutes.
Personal Trainers in Broken Arrow
The average solo operator there spends about $2,112/year on software — and personal trainer face their own version of that math. OK state licensing requirements apply.
Numbers reflect typical solo operators in the Broken Arrow metro. Your situation will vary.
If You Need These — Nexa Has Them
Specific gaps Personal Trainers run into with Acuity Scheduling, and what Nexa does instead.
✗
Acuity Scheduling gapInvoicing
✓
NexaInvoicing built in — send unlimited, accept cards.
✗
Acuity Scheduling gapCRM
✓
NexaFull CRM module included in $279.
✗
Acuity Scheduling gapFinancial suite
✓
NexaBuilt into Nexa’s $279 once purchase — no separate add-on.
Where Personal Trainers Talk Shop
If you want to compare notes or see how other personal trainers are running their tools, here's where the conversation happens.
Jeff Nippard, NASM, Mind Pump TV, National Academy of Sports Medicine
Podcasts
Mind Pump, The PTDC Podcast, Fitness Business Podcast
"Acuity Scheduling raised prices again and I was done. Found Nexa — $279 once. I own it. No more 'we're updating our pricing' emails. Best business decision this year."
— Personal trainer, switched from Acuity Scheduling
Stop Losing $396/Year to Acuity Scheduling
$1,329 over 3 years. Or $279 once (or 3 × $99). Own your tools.