QuickBooks vs Nexa
The Real Comparison for Collectible Dealers

QuickBooks
$38/mo ($456/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 7.3 months at QuickBooks's current price.

Bottom Line

QuickBooks costs collectible dealers $456/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 7.3 months it has cost less than QuickBooks, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.

Can it pay for itself?

Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the QuickBooks bill you'd stop paying.

It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.

The verdict for collectible dealers: QuickBooks is solid software, but at $38/month it costs $1,368 over 3 years. Nexa does most of what QuickBooks does for $279 once. For solo collectible dealers and small teams, Nexa is the better deal.

Choose Nexa if:

  • You're done paying monthly forever
  • You're a solo operator or small team (1-5)
  • You need financial suite and task manager in one tool
  • You're tired of price increases
  • You want to own your tools like you own your equipment

Choose QuickBooks if:

  • You have a large team (10+) needing enterprise features
  • You're deeply invested in QuickBooks's specific workflow
  • You need a feature Nexa doesn't have yet

Sound Familiar?

The day often starts before the shop is open, scrolling Facebook groups and answering a 'what's this worth' text with a photo of someone's grandfather's coin album. Mid-morning is a buy: a guy walks in with three shoeboxes of late-'80s and '90s commons, and you're pricing the whole lot in your head, paying for the handful of rookies and stars while the rest is bulk. Then it's sorting and triage, pulling anything worth slabbing into a stack for the next PSA bulk submission and noting which raw cards to list. Afternoons disappear into photographing and listing, front and back scans, condition notes, comps pulled from recently-sold. You pack the day's eBay sales into toploaders and bubble mailers, print labels, and reconcile which consignors got paid. Weekends are the real grind: load the car at 5 a.m., set up the booth, lay out the showcases, and spend ten hours trading, haggling, and watching for the deal that walks up to your table. By the end you're counting cash, logging show sales, and trying to remember which sale needs tax collected for that state.

The books and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.

None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. QuickBooks solves some of it. So does Nexa. The difference is what you are left holding in three years.

What QuickBooks Actually Costs Collectible Dealers

Today's list price is $38/month — $456 a year, from QuickBooks's own pricing page. Every figure below is that price, multiplied. Nothing is projected.

Three years at today's price

Year 1$456
Year 2$456
Year 3$456
Three years of QuickBooks$1,368

Nexa: $279 once (or 3 × $99). Over the same three years, that is $1,089 less.

If QuickBooks raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.

What QuickBooks has actually done to its price

Today's sticker price only tells you what a subscription costs today. These are dated changes, each linked to the announcement or report it comes from. Tap one for the numbers.

Since launch Nexa — $279 once. No annual hike, no per-seat creep, no "your plan is changing" email.

Only changes we can link to a vendor announcement or a named publication are listed. Plans, add-ons and discounts vary, so check the vendor's current pricing page before you decide.

Feature-by-Feature

FeatureQuickBooksNexa
Invoicing✓✓
Scheduling✗✓
CRM✗✓
Time Tracking—✓
Full Accounting✓✓ (SIMPL)
Task Management✗✓
Works offline—✓
Price$38/mo$279 once
or 3 × $99
3-Year Total$1,368$279
You own it?No — stop paying, lose accessYes — forever

✓ and ✗ for QuickBooks come from its own published feature list. — means the feature isn't in that list, which is not the same as QuickBooks lacking it: check with them. Three years is at today's price.

What "$279 Once" Does And Doesn't Buy

What QuickBooks Does Better

Straight from QuickBooks's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.

QuickBooks is the better call if you need industry standard - accountants know it specifically, or if your team is large enough that per-seat pricing still beats buying software outright.

What QuickBooks Is Built For

QuickBooks Online is aimed at freelancers and new businesses, small and mid-size businesses, product-based businesses, and nonprofits. Larger or more complex operations are pointed to Desktop Enterprise (up to 40 users) or Intuit Enterprise Suite (multi-entity). (quickbooks.intuit.com)

What people outside QuickBooks and outside Nexa say:

Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.

Where business tools fit — for a collectible dealer

Software doesn't do the actual work — it automates the business around it. And that part is the same for every collectible dealer: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the actual work. Tap a step to see what gets automated.

  1. 1
    Find the work

    Win the job

    ↓

    A lead, a call, a referral — and a quote or estimate that turns it into a booked job.

    • CRM / contacts
    • Estimates & proposals
    • Booking / scheduling
    then ↓
  2. 2

    The part you actually get paid for — with the time, materials, add-ons, and tasks tracked as you go, not guessed at later.

    • Job / project tracking
    • Time tracking
    • Expenses, materials & add-ons
    then ↓
  3. 3

    The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.

    • Invoicing
    • Deposits & credits
    then ↓
  4. 4

    Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.

    • Card / online payments
    • Automatic reminders

You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the actual work. (Nexa is built to be the one — but the honest options for each step are above and below.)

Watch a job become an invoice

This is the connection that makes the rest worth it. A collectible dealer's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.

The job Card collection buy: rookies and stars
Service Graded rookie card 3 × $120 $360
Service Raw star cards 20 × $8 $160
The invoice builds itself
Subtotal$540
Invoice total$540

You didn't write this invoice — the job did.

Calculate Your Full Stack

QuickBooks plus whatever else you're paying for:

Email yourself this comparison?

Switching from QuickBooks

1
Export your data — Go to Reports → export to CSV. Download clients, invoices, expenses.
2
Set up Nexa — 15-minute setup. Import your clients and expenses by CSV; re-enter your main services.
3
Parallel run — Run both for 1-2 weeks. Verify everything transferred.
4
Cancel QuickBooks — Cancel subscription. Download final backup. You're done.
✓ 30-day money-back guarantee. Zero risk.

What This Means for Collectible Dealers

The median collectible dealer earns $32,000/year. At $456/year, QuickBooks is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.

Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for collectible dealers. You own it like you own your PSA/CGC/BGS grading submission supplies (Card Saver semi-rigids, submission forms, bubble mailers).

Is Nexa actually right for a collectible dealer?

An honest fit check — because the wrong tool is worse than no tool.

Right for you if

  • You run solo or a small team — like the 40,000 collectible dealers in the US who do, and you wear every hat.
  • You're tired of paying every month for a monthly subscription stack and a pile of apps that don't talk to each other.
  • You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
  • You'd rather own your software once, the way you own your PSA/CGC/BGS grading submission supplies (Card Saver semi-rigids, submission forms, bubble mailers).

Look elsewhere if

  • You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
  • You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
  • You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.

The honest fit: if you're a solo or small collectible dealers business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.

Collectible Dealers by the numbers — by place

Tax & registration where you operate

1-13.3%income tax

Register a business in California →

Noneincome tax

Register a business in Texas →

Noneincome tax

Register a business in Florida →

4-10.9%income tax

Register a business in New York →

The books and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.

What collectible dealers actually deal with

A day in the life of a collectible dealer

The day often starts before the shop is open, scrolling Facebook groups and answering a 'what's this worth' text with a photo of someone's grandfather's coin album. Mid-morning is a buy: a guy walks in with three shoeboxes of late-'80s and '90s commons, and you're pricing the whole lot in your head, paying for the handful of rookies and stars while the rest is bulk. Then it's sorting and triage, pulling anything worth slabbing into a stack for the next PSA bulk submission and noting which raw cards to list. Afternoons disappear into photographing and listing, front and back scans, condition notes, comps pulled from recently-sold. You pack the day's eBay sales into toploaders and bubble mailers, print labels, and reconcile which consignors got paid. Weekends are the real grind: load the car at 5 a.m., set up the booth, lay out the showcases, and spend ten hours trading, haggling, and watching for the deal that walks up to your table. By the end you're counting cash, logging show sales, and trying to remember which sale needs tax collected for that state.

The tools a working collectible dealer actually owns

Local collectible dealers on Nexa

Real collectible dealers near you who run their business on Nexa — book directly, no platform fee. Are you a collectible dealer? Post your business and get found in your area — $2.99 one-time. Or browse every collectible dealer on Nexa →

The kit a working collectible dealer owns

The tools of the trade — each a one-time buy that earns its keep for years.

Core kitEssential

Grading submission supplies

$60–$250
Core kitEssential

Loupe, light and inspection kit

$30–$150
Core kitEssential

Photography lightbox and camera

$100–$500
Core kitEssential

Storage boxes, sleeves and cases

$80–$350
Core kitEssential

Safe or secure storage

$200–$1,200
Core kitEssential

Thermal label printer and scale

$100–$400
Upgrade

Display cases for shows

$150–$700
The core kit, bought once $570–$2,850

Here's the bar that matters: you spent $570–$2,850 on tools that last for years, and never thought twice. So why should the software cost more than your whole kit — every single year? Hold it to the same standard as a good tool: $279, once.

Where Nexa wins for a collectible dealer — and where it doesn't

The honest version. Nexa was built to beat the rented stack on the jobs that matter most to a collectible dealer — here's where it wins, where the integration wins it anyway, and the things it genuinely doesn't do, with who to use instead. (No tool is best at everything; a guide that pretends otherwise is just an ad.)

Compare the essential business tools for collectible dealers

The usual subscriptions vs. Nexa, side by side. Drag the time slider — every year you keep renting, the gap widens. Nexa is $279, one time.

The jobThe usual rentalThe verdict
The whole connected stack 3 subscriptions · ~$1,044/yr Nexa wins big One tool, $279 once — One record carries a card from the shoebox buy through its cost-basis split, a grading submission, and the sale into the invoice and consignment payout, so the 400 dollar lot resolves into real per-card margins on one ledger. without re-typing. That handoff is the part separate tools can't buy at any price.
Books & accounting QuickBooks → Nexa wins When you pay 400 dollars for three shoeboxes but ten cards carry the value, the cost basis splits across those single-card SKUs on one ledger, so you know your real margin instead of guessing what each card cost off a bulk buy.
Job & project tracking Jobber → Nexa wins A PSA or CGC bulk submission tracks as a job with its cards, fees, and months-long float, so the grading turnaround and the clear-the-threshold decision live on the same record instead of a separate spreadsheet.
Invoicing FreshBooks → Nexa wins A sale flows from the card's record straight onto the invoice with its tracked cost basis, so consignment payouts cut the agreed split per item after marketplace fees from the same ledger that knows whose card it is.
If you run real payroll for a team — Not Nexa Use Gusto → — it's better at that, and we'd rather tell you than pretend.
If you run big email campaigns & automations — Not Nexa Use ConvertKit → — it's better at that, and we'd rather tell you than pretend.
If you sell through a full online store — Not Nexa Use Shopify → — it's better at that, and we'd rather tell you than pretend.

Prefer to own a piece outright instead of renting? Free and open-source tools (GnuCash, Invoice Ninja and the like) each handle one job if you'll self-host them — a real option, listed because it's true.

Competitor pricing verified 2026-06-12.

How To Read This Page

How we put this guide together

We build a collectible dealer's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for a collectible dealer — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.

Where the numbers come from

Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.

FAQ

Is Nexa really a QuickBooks replacement?

For solo collectible dealers and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.

What does QuickBooks do that Nexa doesn't?

QuickBooks has features like Industry standard - accountants know it and 800+ app integrations that some businesses rely on. For most solo collectible dealers, these aren't dealbreakers.

How fast does Nexa pay for itself?

At $38/month, Nexa pays for itself in 7.3 months. After that: $456 saved every year.

Can I pay in installments?

Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

$1,368 Over 3 Years. Or $279 Once (or 3 × $99).

Own your tools. Stop renting your software.

Get Nexa — $279 Once
or 3 payments of $99
✓ 30-day money-back — save $500 or full refund

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