What antique dealers need from their software, from sources outside QuickBooks and outside Nexa:
QuickBooks covers the bookkeeping side of this trade well. Accountants know it, bank feeds and reconciliation are built in, and reporting is comprehensive, which matters at tax time. Booth rent, commission and card fees can be recorded as expenses. On the plan that includes inventory tracking and up to 40 classes and locations, you could also tag activity by booth. That plan costs more than the $38/month tier. Neither the $38 plan nor the higher one is described as keeping a purchase date and cost for each antique, which capital-gains reporting on collectibles needs. Neither is described as counting reportable transactions toward a Minneapolis Class A (400 or more) or Class B (399 or fewer) license, or as handling booth-number price tags. Those gaps would need a spreadsheet or add-on.
Nexa covers general bookkeeping: expenses, bank reconciliation, profit and loss, balance sheet, sales tax tracking, receipt scanning and 1099 summaries. It also has invoices, a client pay portal through your own Stripe account, and a simple stock count per product. It does not have full inventory management, so there is no item-level valuation. It has no point-of-sale or card reader, no sync or import with QuickBooks, and no integration library. It has no per-item purchase-date field, no license-class transaction counter and no booth-commission feature. Its automated emails send only while Nexa is open on one of your devices. Nexa is software you own and run yourself, with no hosted support desk.
Over three years QuickBooks at $38/month is $1,368 ($456 a year). Nexa is $279 once, or 3 payments of $99. With optional Cloud Sync at $4.99/month the three-year total is $458.64. Nexa is clearly cheaper, but the price gap doesn't close the trade's real gaps. If you already use QuickBooks, stay: your accountant's familiarity, bank feeds and inventory tracking are worth more than the savings. Keep a separate per-item log of purchase date, cost and booth for licensing counts and tax. If you are starting fresh and only need simple books, Nexa is a workable low-cost option, but it would not solve per-item tracking either.
Our read for antique dealers: Stay on QuickBooks, which has inventory tracking and accountant-ready reporting that Nexa lacks, and keep a separate per-item log of purchase date, cost and booth for license counts and tax.
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
QuickBooks costs antique dealers $456/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 7.3 months it has cost less than QuickBooks, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the QuickBooks bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for antique dealers: Stay with QuickBooks if the needs in our read above apply to you. If they don't, Nexa covers the core invoicing, scheduling and books for $279 once against $1,368 for QuickBooks over three years.
The books, job tracking, invoicing and client records are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. QuickBooks solves some of it. So does Nexa. The difference is what you are left holding in three years.
Today's list price is $38/month — $456 a year, from QuickBooks's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Nexa: $279 once (or 3 × $99). Over the same three years, that is $1,089 less.
If QuickBooks raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Today's sticker price only tells you what a subscription costs today. These are dated changes, each linked to the announcement or report it comes from. Tap one for the numbers.
For renewals on or after February 1, 2026, Pro Plus and Mac Plus went from $999 to $1,149 a year for one user, and each extra seat from $200 to $230.
Source: SWK Technologies, Insightful Accountant (Dec 2, 2025)
From July 1, 2025: Simple Start $35 to $38, Essentials $65 to $75, Plus $99 to $115, Advanced $235 to $275 a month.
Source: Woodard Report (May 27, 2025)
After September 30, 2024, new US customers can no longer buy these Desktop editions. Existing subscribers can keep renewing.
Source: Intuit
Only changes we can link to a vendor announcement or a named publication are listed. Plans, add-ons and discounts vary, so check the vendor's current pricing page before you decide.
| Feature | QuickBooks | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | ✓ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Works offline | — | ✓ |
| Price | $38/mo | $279 once or 3 × $99 |
| 3-Year Total | $1,368 | $279 |
| You own it? | No — stop paying, lose access | Yes — forever |
✓ and ✗ for QuickBooks come from its own published feature list. — means the feature isn't in that list, which is not the same as QuickBooks lacking it: check with them. Three years is at today's price.
Straight from QuickBooks's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
QuickBooks is the better call if you need industry standard - accountants know it specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
QuickBooks Online is aimed at freelancers and new businesses, small and mid-size businesses, product-based businesses, and nonprofits. Larger or more complex operations are pointed to Desktop Enterprise (up to 40 users) or Intuit Enterprise Suite (multi-entity). (quickbooks.intuit.com)
What people outside QuickBooks and outside Nexa say:
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Software doesn't do the actual work — it automates the business around it. And that part is the same for every antique dealer: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the actual work. Tap a step to see what gets automated.
A lead, a call, a referral — and a quote or estimate that turns it into a booked job.
The part you actually get paid for — with the time, materials, add-ons, and tasks tracked as you go, not guessed at later.
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the actual work. (Nexa is built to be the one — but the honest options for each step are above and below.)
This is the connection that makes the rest worth it. A antique dealer's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
You didn't write this invoice — the job did.
QuickBooks plus whatever else you're paying for:
Email yourself this comparison?
The median antique dealer earns $38,000/year. At $456/year, QuickBooks is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for antique dealers. You own it like you own your Reference guides and price databases.
An honest fit check — because the wrong tool is worse than no tool.
The honest fit: if you're a solo or small antique dealers business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Your people are already online — swapping real numbers, tool picks, and war stories. Here's where to find them.
Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →The books, job tracking, invoicing and client records are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
Buying well is the whole business. I'm at estate sales, auctions and house calls most weeks, looking at hundreds of items to find the few worth buying: furniture with original finish, pottery with the right maker's marks, silver, lighting, and the occasional piece nobody else recognised. Knowledge is my inventory; I need to know what's real, what's reproduction, what's been repaired, and what similar pieces have actually sold for recently. Most items need something before they're sellable: cleaning, gentle restoration that doesn't destroy the value, and research into the maker and the date. I sell from a booth in an antique mall, where I pay rent and a commission on sales, plus online listings for pieces that need a wider audience, which means careful photos, measurements and honest condition notes. Shipping large or fragile items is its own skill and cost. I keep records of what I paid and when for every piece, because inventory can sit for months, and I'm constantly deciding what to discount to keep the booth fresh.
Real antique dealers near you who run their business on Nexa — book directly, no platform fee. Are you an antique dealer? Post your business and get found in your area — $2.99 one-time. Or browse every antique dealer on Nexa →
The tools of the trade — each a one-time buy that earns its keep for years.
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
We build an antique dealer's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for an antique dealer — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
For solo antique dealers and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.
QuickBooks has features like Industry standard - accountants know it and 800+ app integrations that some businesses rely on. For most solo antique dealers, these aren't dealbreakers.
At $38/month, Nexa pays for itself in 7.3 months. After that: $456 saved every year.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
Own your tools. Stop renting your software.
Get Nexa — $279 Once