HoneyBook vs Nexa The Real Comparison for Wedding Planners
HoneyBook
$36/mo ($432/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 7.8 months at HoneyBook's current price.
Bottom Line
HoneyBook costs wedding planners $432/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 7.8 months it has cost less than HoneyBook, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Can it pay for itself?
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the HoneyBook bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for wedding planners: HoneyBook is solid software, but at $36/month it costs $1,296 over 3 years. Nexa does most of what HoneyBook does for $279 once. For solo wedding planners and small teams, Nexa is the better deal.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need connect crm, scheduler and invoicing in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose HoneyBook if:
You have a large team (10+) needing enterprise features
You're deeply invested in HoneyBook's specific workflow
You need a feature Nexa doesn't have yet
Sound Familiar?
A wedding is a year of work that comes together over one day. I start with the couple's budget, guest count and vision, then help them choose a venue and assemble a vendor team: catering, florist, photographer, music, rentals and hair and makeup, reviewing every contract for deposits, cancellation terms and overtime rates. Over the months I'm running the planning timeline: design decisions, tastings, invitations, the seating chart that's rewritten six times, and the budget tracker that keeps everyone honest. In the final weeks I confirm every vendor, build a minute-by-minute timeline for the day, and run the rehearsal. On the wedding day I'm there from vendor arrival to the last guest: making sure the setup matches the plan, cueing the ceremony, managing the timeline, fixing problems before anyone notices, and handing out tips and final payments. Something always goes wrong, and the job is making sure the couple never knows. I'm paid a planning fee in stages, and I never hold vendor money, which goes directly from the couple to each vendor.
Managing 8-15 active weddings at different planning stages simultaneously
HoneyBook and Dubsado both take payment processing cuts on large retainers
Vendor coordination across 10+ vendors per wedding
Scope creep when 'month-of coordination' turns into 6 months of hand-holding
Client records, scheduling, invoicing and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. HoneyBook solves some of it. So does Nexa. The difference is what you are left holding in three years.
What HoneyBook Actually Costs Wedding Planners
Today's list price is $36/month — $432 a year, from HoneyBook's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$432
Year 2$432
Year 3$432
Three years of HoneyBook$1,296
Nexa: $279 once (or 3 × $99). Over the same three years, that is $1,017 less.
If HoneyBook raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
HoneyBook
Nexa
Invoicing
✓
✓
Scheduling
✓
✓
CRM
✓
✓
Time Tracking
—
✓
Full Accounting
—
✓ (SIMPL)
Task Management
—
✓
Works offline
—
✓
Price
$36/mo
$279 once or 3 × $99
3-Year Total
$1,296
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for HoneyBook come from its own published feature list. — means the feature isn't in that list, which is not the same as HoneyBook lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
HoneyBook's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What HoneyBook Does Better
Straight from HoneyBook's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Beautiful proposals and contracts
Client portal
Workflow automation
Professional templates
All-in-one for creatives
A smaller bill up front: plans start at $36/month, against $279 paid once for Nexa.
HoneyBook is the better call if you need beautiful proposals and contracts specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
What HoneyBook Is Built For
HoneyBook describes itself as built for anyone with clients, aimed at small businesses that work with clients. Its categories are event services, marketing, design and creative, professional services, personal services, and home and real estate. (honeybook.com)
Every plan includes unlimited clients and projects, plus invoices, payments, proposals, contracts, a client portal, templates and HoneyBook AI. Plans are Starter at $29/mo, Essentials at $49/mo and Premium at $109/mo, billed yearly. (honeybook.com)
Live lead forms are limited by plan: up to 2 on Starter, up to 10 on Essentials, and unlimited on Premium. (honeybook.com)
Essentials and Premium add a scheduler, automations, SMS reminders, removal of the 'Powered by HoneyBook' label, and the QuickBooks Online integration. Essentials allows up to 2 team members and Premium allows unlimited. (honeybook.com)
Support is 24/7 email and live chat on Starter and Essentials. Premium adds priority support and a 90-day onboarding specialist. (honeybook.com)
The pricing page offers a 30-day free trial with no credit card required, though some advanced features have eligibility limits. It also offers a 60-day money-back guarantee. (honeybook.com)
The home page lists integrations including Zoom, Mailchimp, Outlook, Gmail, Google Calendar, QuickBooks, Flodesk, Zapier and Calendly. It also lists HoneyBook AI features: email drafts, project recaps and a meeting notetaker. (honeybook.com)
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Where business tools fit — for a wedding planner
Software doesn't do the creative work — it automates the business around it. And that part is the same for every wedding planner: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the creative work. Tap a step to see what gets automated.
1
Find the work
Land the project
↓
An inquiry becomes a proposal becomes a signed project — with the scope and the deposit locked in.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Do the work
↓
The work itself — tracked against the project: hours, milestones, revisions, and expenses, so nothing bills late or goes uncounted.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the creative work. (Nexa is built to be the one — but the honest options for each step are above and below.)
Watch a job become an invoice
This is the connection that makes the rest worth it. A wedding planner's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
The job Full planning, 150 guests
ServicePlanning fee1 × $5,500$5,500
→
The invoice builds itself
Subtotal$5,900
Deposit credited−$1,800
Invoice total$4,100
You didn't write this invoice — the job did.
Calculate Your Full Stack
HoneyBook plus whatever else you're paying for:
Email yourself this comparison?
Switching from HoneyBook
1
Export your data — Go to Company Settings → export contacts and projects. Download templates separately.
2
Set up Nexa — 15-minute setup. Import your contacts and recreate your key templates.
3
Parallel run — Run both for 1-2 weeks. Transition active projects after they complete.
4
Cancel HoneyBook — Cancel before renewal. Save any contract templates as PDFs.
✓ 30-day money-back guarantee. Zero risk.
What This Means for Wedding Planners
The median wedding planner earns $42,000/year. At $432/year, HoneyBook is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for wedding planners. You own it like you own your Planning binders and timeline templates.
Is Nexa actually right for a wedding planner?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 30,000 wedding planners in the US who do, and you wear every hat.
You're tired of paying every month for honeybook and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your Planning binders and timeline templates.
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small wedding planners business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Wedding Planners by the numbers — by place
What wedding planners charge, city by city
$5,945 /weddingavg local price
+70%vs national
moderatesaturation
~4,060operators
6%growth
$5,865 /weddingavg local price
+68%vs national
moderatesaturation
~2,086operators
4%growth
$4,682 /weddingavg local price
+34%vs national
moderatesaturation
~2,167operators
7%growth
$4,557 /weddingavg local price
+30%vs national
moderatesaturation
~1,636operators
11%growth
$4,823 /weddingavg local price
+38%vs national
moderatesaturation
~1,253operators
7%growth
Local rates and saturation vary widely — price for the city you serve, not a national average.
🎧 The Wedding Planner Podcast🎧 Wed & Prosper🎧 Weddings for Real
Forums
WeddingWire Forums
Client records, scheduling, invoicing and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
What wedding planners actually deal with
Managing 8-15 active weddings at different planning stages simultaneously
HoneyBook and Dubsado both take payment processing cuts on large retainers
Vendor coordination across 10+ vendors per wedding
Scope creep when 'month-of coordination' turns into 6 months of hand-holding
A day in the life of a wedding planner
A wedding is a year of work that comes together over one day. I start with the couple's budget, guest count and vision, then help them choose a venue and assemble a vendor team: catering, florist, photographer, music, rentals and hair and makeup, reviewing every contract for deposits, cancellation terms and overtime rates. Over the months I'm running the planning timeline: design decisions, tastings, invitations, the seating chart that's rewritten six times, and the budget tracker that keeps everyone honest. In the final weeks I confirm every vendor, build a minute-by-minute timeline for the day, and run the rehearsal. On the wedding day I'm there from vendor arrival to the last guest: making sure the setup matches the plan, cueing the ceremony, managing the timeline, fixing problems before anyone notices, and handing out tips and final payments. Something always goes wrong, and the job is making sure the couple never knows. I'm paid a planning fee in stages, and I never hold vendor money, which goes directly from the couple to each vendor.
The tools a working wedding planner actually owns
Planning binders and timeline templates
Emergency kit (sewing kit, stain remover, tape)
Walkie-talkies for day-of coordination
Laptop and mobile office setup
Why wedding planners leave the big platforms
honeybook: $39/month plus 2.9% payment processing. With 15 clients paying $3,000 retainers, that's $1,305 in processing plus $468 in subscription. Nearly $1,800/year.
dubsado: Powerful but the setup took 40+ hours. Every time I need to change a workflow, it's another hour of configuration.
17hats: Dated interface that hasn't meaningfully improved in years. Feels like software from 2016.
Where wedding planners actually talk shop
r/weddingplanning (Reddit)
r/WeddingPhotography (Reddit)
r/Weddingsunder10k (Reddit)
WeddingWire Forums (Forum)
Jamie Wolfer (YouTube)
Weddings by Kelley (YouTube)
The Wedding Planner School (YouTube)
Local wedding planners on Nexa
Real wedding planners near you who run their business on Nexa — book directly, no platform fee.
Are you a wedding planner? Post your business and get found in your area — $2.99 one-time.
Or browse every wedding planner on Nexa →
The kit a working wedding planner owns
The tools of the trade — each a one-time buy that earns its keep for years.
Planning binders and timeline templates
Emergency kit (sewing kit, stain remover, tape)
Walkie-talkies for day-of coordination
Laptop and mobile office setup
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
What Nexa does for a wedding planner — and what it doesn't
The honest version. Nexa was built to beat the rented stack on the jobs that matter most to a wedding planner — here's where it wins, where the integration wins it anyway, and the things it genuinely doesn't do, with who to use instead. (No tool is best at everything; a guide that pretends otherwise is just an ad.)
Compare the essential business tools for wedding planners
The usual subscriptions vs. Nexa, side by side. Drag the time slider — every year you keep renting, the gap widens. Nexa is $279, one time.
The reason it wins the set: From the signed retainer to the multi-stage planning, the 10-plus vendor coordination, the out-of-contract add-ons, and the invoices and follow-ups, every wedding flows through one record so a dozen events at once never blur together. in one record — $279 once vs 4 subscriptions · ~$1,032/yr.
What Nexa takes off your plate
CRM & clientsvs HubSpot →Each of your 8 to 15 active weddings holds its own stage, vendor list, and contract terms on one record in Nexa, so Saturday's florist-cancelled crisis and the October couple's rehearsal-dinner add are handled against the real contract, not memory.
Scheduling & bookingvs Calendly →Nexa tracks every wedding at its own planning stage and the 10-plus vendors per event on one timeline, so coordinating a cancelled florist against the rest of Saturday does not get lost among a dozen simultaneous weddings.
Invoicingvs FreshBooks →The three invoices you need to send, the two overdue follow-ups, and the October couple's out-of-contract rehearsal dinner flow onto the right wedding's record in Nexa, so large retainers bill cleanly without HoneyBook and Dubsado both taking processing cuts.
Job & project trackingvs Jobber →The rehearsal dinner that was not in the contract becomes its own tracked add-on job under that October wedding in Nexa, so the scope change is documented and billed instead of quietly absorbed.
When you run big email campaigns & automations→ ConvertKit →
When you design graphics & marketing assets→ Canva →
Prefer to own a piece outright instead of renting? Free and open-source tools (GnuCash, Invoice Ninja and the like) each handle one job if you'll self-host them — a real option, listed because it's true.
Competitor pricing verified 2026-06-12.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make HoneyBook's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are HoneyBook's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from wedding planners we can verify. For user testimony, read the independent reviews — HoneyBook on G2 and on Capterra — where the reviewers are not selling you anything.
Check the price yourself:HoneyBook's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build a wedding planner's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for a wedding planner — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingHoneyBook $432/yr, Dubsado $420/yr, 17hats $720/yr — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $42,000 median we cite for the typical wedding planner is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
The field's own bodiesWe anchor what wedding planners actually need to the people who set the standards — MPI. We don't speak for them; we point you to them so you can weigh this guide against the profession's own.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a HoneyBook replacement?
For solo wedding planners and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. HoneyBook may be better if you have a large team (10+) or need enterprise-specific features.
What does HoneyBook do that Nexa doesn't?
HoneyBook has features like Beautiful proposals and contracts and Client portal that some businesses rely on. For most solo wedding planners, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $36/month, Nexa pays for itself in 7.8 months. After that: $432 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.