Two subscriptions vs one purchase. Here's the math.
Expensify charges $9/month ($362 over 3 years). QuickBooks charges $55/month ($2,214 over 3 years). Nexa includes expenses as part of a $279 one-time purchase — plus scheduling, CRM, time tracking, and full accounting. You save $83 vs Expensify and $1,935 vs QuickBooks over 3 years. Break even in weeks, not years.
| Feature | Expensify | QuickBooks | Nexa |
|---|---|---|---|
| Receipt capture | ✓ | ✗ | ✓ |
| Expense categorization | ✗ | ✗ | ✓ |
| Vendor tracking | ✗ | ✗ | ✓ |
| Job-linked expenses | ✗ | ✗ | ✓ |
| Mileage logging | ✓ | ✗ | ✓ |
| Expense reports | ✗ | ✗ | ✓ |
| Tax category assignment | ✗ | ✗ | ✓ |
| Recurring expenses | ✗ | ✗ | ✓ |
| Price | $9/mo | $55/mo | $279 once |
| 5-Year Cost | $677 | $4,142 | $279 |
Expensify and QuickBooks are both popular choices for expenses, but they solve the problem differently. Expensify at $9/month is the budget-friendly option, though you may find gaps as your business grows. QuickBooks at $55/month charges a premium for its broader feature set. Both are subscriptions — meaning you pay every month whether you use them heavily that month or not.
The third option most people miss: stop subscribing entirely. Nexa includes expenses as part of a $279 one-time purchase. No monthly drain. Everything is integrated — your expenses connects directly to your CRM, scheduling, invoicing, and time tracking. No Zapier. No copying data between apps.
SaaS tools increase prices an average of 11.4% per year — five times general inflation. Here is what that looks like for these three tools:
By year 5, Expensify has cost you $398 more than Nexa. QuickBooks has cost you $3,863 more. That money goes to a subscription company. With Nexa, it stays in your business.
Choose Nexa if: You're a solo operator or small team who wants to own your tools and stop paying monthly for expenses.
Nexa is built for solopreneurs and small teams (1-3 people) who run service-based businesses. If you are a plumber, photographer, house cleaner, personal trainer, nail tech, landscaper, or any other trade where you book clients, do work, and send invoices — Nexa replaces the 3-5 subscriptions you are currently paying for. Everything is integrated: your calendar connects to your CRM, your jobs auto-generate invoices, your time tracking feeds your accounting. No Zapier. No copying between apps. $279 once — or $99 today and two more payments — and you own your tools forever.