FreshBooks vs Nexa The Real Comparison for UI Artists
FreshBooks
$43/mo ($516/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 6.5 months at FreshBooks's current price.
Bottom Line
FreshBooks costs ui artists $516/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so it pays for itself in 6.5 months and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
The verdict for ui artists: FreshBooks is solid software, but at $43/month it costs $1,548 over 3 years. Nexa does most of what FreshBooks does for $279 once. For solo ui artists and small teams, Nexa is the better deal.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need time-tracker, Invoicing, Connect CRM in one purchase in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose FreshBooks if:
You have a large team (10+) needing enterprise features
You're deeply invested in FreshBooks's specific workflow
You need a feature Nexa doesn't have yet
What FreshBooks Actually Costs UI Artists
Today's list price is $43/month — $516 a year, from FreshBooks's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$516
Year 2$516
Year 3$516
Three years of FreshBooks$1,548
Nexa: $279 once (or 3 × $99). Over the same three years, that is $1,269 less.
If FreshBooks raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
FreshBooks
Nexa
Invoicing
✓
✓
Scheduling
✗
✓
CRM
✗
✓
Time Tracking
✓
✓
Full Accounting
—
✓ (SIMPL)
Task Management
—
✓
Works offline
—
✓
Price
$43/mo
$279 once or 3 × $99
3-Year Total
$1,548
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for FreshBooks come from its own published feature list. — means the feature isn't in that list, which is not the same as FreshBooks lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
FreshBooks's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What FreshBooks Does Better
Straight from FreshBooks's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Very user-friendly for non-accountants
Built-in time tracking
Excellent mobile app
Professional invoice templates
Client portal
A smaller bill up front: plans start at $23/month, against $279 paid once for Nexa.
FreshBooks is the better call if you need very user-friendly for non-accountants specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
Where business tools fit — for an ui artist
Software doesn't do the creative work — it automates the business around it. And that part is the same for every ui artist: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the creative work. Tap a step to see what gets automated.
1
Find the work
Land the project
↓
An inquiry becomes a proposal becomes a signed project — with the scope and the deposit locked in.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Do the work
↓
The work itself — tracked against the project: hours, milestones, revisions, and expenses, so nothing bills late or goes uncounted.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the creative work. (Nexa is built to be the one — but the honest options for each step are above and below.)
Watch a job become an invoice
This is the connection that makes the rest worth it. A ui artist's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
The job Game inventory screen UI with icon set
ServiceInventory icons (per icon)24 × $30$720
TimeLabor — tracked on the job
20 hrs× $70/hr$1,400
→
The invoice builds itself
Subtotal$0
Deposit credited−$700
Invoice total$0
You didn't write this invoice — the job did.
Calculate Your Full Stack
FreshBooks plus whatever else you're paying for:
Email yourself this comparison?
Switching from FreshBooks
1
Export your data — Go to Settings → Export Data. Download clients, invoices, expenses, and time entries.
2
Set up Nexa — 15-minute setup. Import your client list and expense categories from CSV.
3
Parallel run — Run both for 1-2 weeks. Verify invoice history and recurring invoices.
4
Cancel FreshBooks — Cancel subscription. Download a final data export for your records.
✓ 30-day money-back guarantee. Zero risk.
Sound Familiar?
You open Figma to the game's inventory screen, which the client described as 'simple,' and immediately the questions start: what does a slot look like when it's empty, hovered, selected, locked, or holding a stacked item? You build the component with all its states because that's the actual job, even though the brief only pictured one. Mid-morning is the icon set, drawing a consistent family of inventory icons in Illustrator at a base grid so they stay crisp when scaled down to the in-game size. The art director asks to 'just make the gold a little warmer,' which lives in a shared color style, so the change ripples through every screen and you check each one. Afternoon is motion: a quick After Effects mockup showing how the panel slides and the items settle, because static screens never communicate feel. Around three the producer mentions the game is shipping in five languages, and you realize the German strings will blow out the button widths, so you flag the relayout. Late day is asset export, slicing every element at the densities the engine needs, naming files to the engine's convention, and updating your tracker with the localization relayout and the multi-state component work so the per-screen quote reflects the states that actually got built.
Game studios want diegetic, animated, multi-state HUD elements but brief them as 'just some menu screens,' so the real production scope only emerges once you ask about hover, pressed, and disabled states
Every screen needs assets exported at multiple resolutions and densities for different target devices, and the export grind is invisible labor folded into a flat per-screen rate
Stakeholders request 'one small tweak' to a shared component, not realizing it ripples through every screen that uses it, turning a five-minute ask into a half-day re-export
Localization adds languages with longer strings that break carefully tuned layouts, and the relayout work is never anticipated in the original quote
Time tracking, invoicing, client records and scheduling are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. FreshBooks solves some of it. So does Nexa. The difference is what you are left holding in three years.
What This Means for UI Artists
The median UI Artist earns $45,000/year. At $516/year, FreshBooks is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for ui artists. You own it like you own your Figma with auto-layout and component libraries.
Is Nexa actually right for an ui artist?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 25,000 ui artists in the US who do, and you wear every hat.
You're tired of paying every month for a monthly subscription stack and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your Figma with auto-layout and component libraries.
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small ui artists business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Time tracking, invoicing, client records and scheduling are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
What ui artists actually deal with
Game studios want diegetic, animated, multi-state HUD elements but brief them as 'just some menu screens,' so the real production scope only emerges once you ask about hover, pressed, and disabled states
Every screen needs assets exported at multiple resolutions and densities for different target devices, and the export grind is invisible labor folded into a flat per-screen rate
Stakeholders request 'one small tweak' to a shared component, not realizing it ripples through every screen that uses it, turning a five-minute ask into a half-day re-export
Localization adds languages with longer strings that break carefully tuned layouts, and the relayout work is never anticipated in the original quote
A day in the life of a ui artist
You open Figma to the game's inventory screen, which the client described as 'simple,' and immediately the questions start: what does a slot look like when it's empty, hovered, selected, locked, or holding a stacked item? You build the component with all its states because that's the actual job, even though the brief only pictured one. Mid-morning is the icon set, drawing a consistent family of inventory icons in Illustrator at a base grid so they stay crisp when scaled down to the in-game size. The art director asks to 'just make the gold a little warmer,' which lives in a shared color style, so the change ripples through every screen and you check each one. Afternoon is motion: a quick After Effects mockup showing how the panel slides and the items settle, because static screens never communicate feel. Around three the producer mentions the game is shipping in five languages, and you realize the German strings will blow out the button widths, so you flag the relayout. Late day is asset export, slicing every element at the densities the engine needs, naming files to the engine's convention, and updating your tracker with the localization relayout and the multi-state component work so the per-screen quote reflects the states that actually got built.
The tools a working ui artist actually owns
Figma with auto-layout and component libraries
Photoshop and Illustrator for asset production
After Effects for motion mockups
an icon and component design system file
a device-frame mockup template
a color-contrast accessibility checker
Local ui artists on Nexa
Real ui artists near you who run their business on Nexa — book directly, no platform fee.
Are you an ui artist? Post your business and get found in your area — $2.99 one-time.
Or browse every ui artist on Nexa →
The kit a working ui artist owns
The tools of the trade — each a one-time buy that earns its keep for years.
Figma with auto-layout and component libraries
Photoshop and Illustrator for asset production
After Effects for motion mockups
an icon and component design system file
a device-frame mockup template
a color-contrast accessibility checker
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
What Nexa does for an ui artist — and what it doesn't
The honest version. Nexa was built to beat the rented stack on the jobs that matter most to an ui artist — here's where it wins, where the integration wins it anyway, and the things it genuinely doesn't do, with who to use instead. (No tool is best at everything; a guide that pretends otherwise is just an ad.)
Compare the essential business tools for ui artists
The usual subscriptions vs. Nexa, side by side. Drag the time slider — every year you keep renting, the gap widens. Nexa is $279, one time.
The reason it wins the set: From the inventory-screen component to all its states to the multi-density exports to the invoice, the whole job lives in one record, so the export work and state count you tracked are the ones that get billed. in one record — $279 once vs 4 subscriptions · ~$1,032/yr.
What Nexa takes off your plate
Job & project trackingvs Jobber →When the brief says three simple menu screens but each element needs default, hover, pressed, disabled, and locked states, Nexa logs the real multi-state scope on the job, so the production work that only emerges once you ask is recorded up front.
Invoicingvs FreshBooks →The export grind across multiple resolutions and densities for different target devices attaches to the job and flows into the invoice, so that invisible labor folded into a flat per-screen rate becomes a billable line.
CRM & clientsvs HubSpot →The studio, their just-some-menu-screens brief, and their assumptions about HUD states stay on one record, so the gap between what they briefed and what they need is documented.
Scheduling & bookingvs Calendly →The Figma component build and the multi-density export pass sit with the job, so a one-small-tweak that ripples into a half-day re-export does not get tracked in a separate planner.
When you run big email campaigns & automations→ ConvertKit →
When you design graphics & marketing assets→ Canva →
Prefer to own a piece outright instead of renting? Free and open-source tools (GnuCash, Invoice Ninja and the like) each handle one job if you'll self-host them — a real option, listed because it's true.
These are affiliate links — if you sign up through one, we may earn a commission at no extra cost to you. We list them because they're the honest best pick for the job, Nexa included. As an Amazon Associate we earn from qualifying purchases. Competitor pricing verified 2026-06-12.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make FreshBooks's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are FreshBooks's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from ui artists we can verify. For user testimony, read the independent reviews — FreshBooks on G2 and on Capterra — where the reviewers are not selling you anything.
Some links on this page earn us money. Tool links may be affiliate links paying us a commission at no extra cost to you, including links to FreshBooks itself. We list a tool when it is the honest pick for the job, not because of the payout.
Check the price yourself:FreshBooks's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build an ui artist's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for an ui artist — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingHoneyBook $432/yr, FreshBooks $516/yr, Toggl Track $144/yr, Harvest $132/yr — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $45,000 median we cite for the typical ui artist is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a FreshBooks replacement?
For solo ui artists and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. FreshBooks may be better if you have a large team (10+) or need enterprise-specific features.
What does FreshBooks do that Nexa doesn't?
FreshBooks has features like Very user-friendly for non-accountants and Built-in time tracking that some businesses rely on. For most solo ui artists, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $43/month, Nexa pays for itself in 6.5 months. After that: $516 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.