Acuity Scheduling vs Nexa The Real Comparison for Mobile Bartenders
Acuity Scheduling
$34/mo ($408/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 8.2 months at Acuity Scheduling's current price.
Bottom Line
Acuity Scheduling costs mobile bartenders $408/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so it pays for itself in 8.2 months and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
The verdict for mobile bartenders: Acuity Scheduling is solid software, but at $34/month it costs $1,224 over 3 years. Nexa does most of what Acuity Scheduling does for $279 once. For solo mobile bartenders and small teams, Nexa is the better deal.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need Connect CRM, scheduler, Invoicing in one purchase in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose Acuity Scheduling if:
You have a large team (10+) needing enterprise features
You're deeply invested in Acuity Scheduling's specific workflow
You need a feature Nexa doesn't have yet
What Acuity Scheduling Actually Costs Mobile Bartenders
Today's list price is $34/month — $408 a year, from Acuity Scheduling's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$408
Year 2$408
Year 3$408
Three years of Acuity Scheduling$1,224
Nexa: $279 once (or 3 × $99). Over the same three years, that is $945 less.
If Acuity Scheduling raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
Acuity Scheduling
Nexa
Invoicing
✓
✓
Scheduling
—
✓
CRM
✗
✓
Time Tracking
✗
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Works offline
—
✓
Price
$34/mo
$279 once or 3 × $99
3-Year Total
$1,224
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for Acuity Scheduling come from its own published feature list. — means the feature isn't in that list, which is not the same as Acuity Scheduling lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
Acuity Scheduling's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What Acuity Scheduling Does Better
Straight from Acuity Scheduling's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Intake forms
Package and subscription billing
Gift certificates
HIPAA compliance (Powerhouse)
Squarespace integration
A smaller bill up front: plans start at $20/month, against $279 paid once for Nexa.
Acuity Scheduling is the better call if you need intake forms specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
Where business tools fit — for a mobile bartender
Software doesn't do the creative work — it automates the business around it. And that part is the same for every mobile bartender: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the creative work. Tap a step to see what gets automated.
1
Find the work
Land the project
↓
An inquiry becomes a proposal becomes a signed project — with the scope and the deposit locked in.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Do the work
↓
The work itself — tracked against the project: hours, milestones, revisions, and expenses, so nothing bills late or goes uncounted.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the creative work. (Nexa is built to be the one — but the honest options for each step are above and below.)
Calculate Your Full Stack
Acuity Scheduling plus whatever else you're paying for:
Email yourself this comparison?
Switching from Acuity Scheduling
1
Export your data — Go to Settings → Export. Download your client list and appointment history.
2
Set up Nexa Scheduler — 15-minute setup. Import clients and recreate your appointment types.
3
Update your links — Replace your Acuity booking link everywhere — website, email, social.
4
Cancel Acuity — Cancel Squarespace subscription. Download a final backup of your data.
✓ 30-day money-back guarantee. Zero risk.
Sound Familiar?
Most of the job happens before I tie on the apron. I meet the host to design a menu, usually two signature cocktails plus beer and wine, then translate the guest count into a shopping list down to how many limes I need to juice and how many bags of ice will survive a hot afternoon. I confirm my certification is current and that liability is covered for the booking, because hosts and venues increasingly ask. On the day I haul the portable bar in, skirt it, set up coolers since there is rarely a fridge, and lay out my station with shakers, jiggers, a juicer, and a garnish caddy within reach for speed. There is usually no sink, so I rig a clean-water and rinse system to keep up. Service is reading the room: prepping batches of the signature ahead of the rush, keeping the line short, free-pouring consistently so the tenth drink tastes like the first, and quietly cutting off anyone who has had enough. When the last guest drifts off I break down the station, pack out everything I brought, settle the bill, and tally what I poured against what I bought so the next event's shopping list is sharper.
Building a custom cocktail menu and a shopping list scaled to the guest count
Calculating how much liquor, mixers, ice, and garnish to buy so nothing runs out
Maintaining bartending certification and verifying liquor liability for each booking
Setting up and breaking down the bar station at venues with no sink or fridge access
Client records, scheduling and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. Acuity Scheduling solves some of it. So does Nexa. The difference is what you are left holding in three years.
What This Means for Mobile Bartenders
The median Mobile Bartender earns $42,000/year. At $408/year, Acuity Scheduling is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for mobile bartenders. You own it like you own your Portable bar station or folding bar with skirting.
Is Nexa actually right for a mobile bartender?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 10,000 mobile bartenders in the US who do, and you wear every hat.
You're tired of paying every month for a monthly subscription stack and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your Portable bar station or folding bar with skirting.
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small mobile bartenders business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Client records, scheduling and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
What mobile bartenders actually deal with
Building a custom cocktail menu and a shopping list scaled to the guest count
Calculating how much liquor, mixers, ice, and garnish to buy so nothing runs out
Maintaining bartending certification and verifying liquor liability for each booking
Setting up and breaking down the bar station at venues with no sink or fridge access
A day in the life of a mobile bartender
Most of the job happens before I tie on the apron. I meet the host to design a menu, usually two signature cocktails plus beer and wine, then translate the guest count into a shopping list down to how many limes I need to juice and how many bags of ice will survive a hot afternoon. I confirm my certification is current and that liability is covered for the booking, because hosts and venues increasingly ask. On the day I haul the portable bar in, skirt it, set up coolers since there is rarely a fridge, and lay out my station with shakers, jiggers, a juicer, and a garnish caddy within reach for speed. There is usually no sink, so I rig a clean-water and rinse system to keep up. Service is reading the room: prepping batches of the signature ahead of the rush, keeping the line short, free-pouring consistently so the tenth drink tastes like the first, and quietly cutting off anyone who has had enough. When the last guest drifts off I break down the station, pack out everything I brought, settle the bill, and tally what I poured against what I bought so the next event's shopping list is sharper.
The tools a working mobile bartender actually owns
Portable bar station or folding bar with skirting
Boston shakers, jiggers, strainers, and bar spoons
Coolers and ice bins with scoops and a speed pour setup
Citrus juicer, cutting board, and garnish caddy
Cash box or tablet card reader and a printed cocktail menu
Local mobile bartenders on Nexa
Real mobile bartenders near you who run their business on Nexa — book directly, no platform fee.
Are you a mobile bartender? Post your business and get found in your area — $2.99 one-time.
Or browse every mobile bartender on Nexa →
The kit a working mobile bartender owns
The tools of the trade — each a one-time buy that earns its keep for years.
Core kitEssential
Portable bar station with skirting
$300–$1,500
Core kitEssential
Boston shakers, jiggers, strainers
$60–$250
Core kitEssential
Ice bins and insulated coolers
$100–$500
Core kitEssential
Glassware and drinkware crates
$150–$600
Core kitEssential
Speed rails and bottle wells
$40–$200
Core kitEssential
Portable sink or hand-wash station
$300–$1,500
Core kitEssential
Bar lighting and signage
$60–$300
Upgrade
Draft or cocktail dispensing system
$400–$2,000
The core kit, bought once$1,010–$4,850
Here's the bar that matters: you spent $1,010–$4,850 on tools that last for years, and never thought twice. So why should the software cost more than your whole kit — every single year? Hold it to the same standard as a good tool: $279, once.
What Nexa does for a mobile bartender — and what it doesn't
The honest version. Nexa was built to beat the rented stack on the jobs that matter most to a mobile bartender — here's where it wins, where the integration wins it anyway, and the things it genuinely doesn't do, with who to use instead. (No tool is best at everything; a guide that pretends otherwise is just an ad.)
Compare the essential business tools for mobile bartenders
The usual subscriptions vs. Nexa, side by side. Drag the time slider — every year you keep renting, the gap widens. Nexa is $279, one time.
The reason it wins the set: The booking, the menu and guest-count math, the shopping list, and the invoice all ride one record, so the bar you scaled for sixty guests over four hours is the one you bill. in one record — $279 once vs 3 subscriptions · ~$900/yr.
What Nexa takes off your plate
CRM & clientsvs HubSpot →Nexa keeps each host on one client record with their menu and guest count, so the two signature cocktails plus beer and wine you designed are tied to the booking that gets invoiced rather than living in a separate planning note.
Scheduling & bookingvs Calendly →The event date and the menu-to-shopping-list prep sit on one scheduled record, so the booking you accept already carries the guest count that decides how many limes you juice and bags of ice you haul.
Invoicingvs FreshBooks →The poured event and your certification and liquor-liability verification bill straight from that job record, so scaling liquor, mixers, ice, and garnish to the count never means rebuilding the booking in a separate invoicing tool.
When you run big email campaigns & automations→ ConvertKit →
When you design graphics & marketing assets→ Canva →
Prefer to own a piece outright instead of renting? Free and open-source tools (GnuCash, Invoice Ninja and the like) each handle one job if you'll self-host them — a real option, listed because it's true.
These are affiliate links — if you sign up through one, we may earn a commission at no extra cost to you. We list them because they're the honest best pick for the job, Nexa included. As an Amazon Associate we earn from qualifying purchases. Competitor pricing verified 2026-06-12.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make Acuity Scheduling's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are Acuity Scheduling's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from mobile bartenders we can verify. For user testimony, read the independent reviews — Acuity Scheduling on G2 and on Capterra — where the reviewers are not selling you anything.
Some links on this page earn us money. Tool links may be affiliate links paying us a commission at no extra cost to you, including links to Acuity Scheduling itself. We list a tool when it is the honest pick for the job, not because of the payout.
Check the price yourself:Acuity Scheduling's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build a mobile bartender's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for a mobile bartender — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingHoneyBook $432/yr, Acuity Scheduling $408/yr, FreshBooks $516/yr, Square — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $42,000 median we cite for the typical mobile bartender is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a Acuity Scheduling replacement?
For solo mobile bartenders and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Acuity Scheduling may be better if you have a large team (10+) or need enterprise-specific features.
What does Acuity Scheduling do that Nexa doesn't?
Acuity Scheduling has features like Intake forms and Package and subscription billing that some businesses rely on. For most solo mobile bartenders, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $34/month, Nexa pays for itself in 8.2 months. After that: $408 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.