Acuity Scheduling vs Nexa The Real Comparison for Insurance Agents
Acuity Scheduling
$34/mo ($408/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 8.2 months at Acuity Scheduling's current price.
Does Acuity Scheduling Fit Insurance Agents? Our Read
What insurance agents need from their software, from sources outside Acuity Scheduling and outside Nexa:
Premiums collected from clients are trust money and must stay out of the agent's operating account. New Hampshire's rules require a separate premium trust account and bar placing fiduciary funds in a personal or business operating account. They also bar personal checks for sending fiduciary funds. The trust balance must at all times equal or exceed what is owed to insurers. Software therefore needs to track client premiums and amounts due to carriers separately from the agent's own revenue. (gc.nh.gov)
Producers must keep bank statements for premium trust accounts and an accounts receivable listing or similar record. New Hampshire's rule on return premiums sets a deadline: they must be sent no later than 15 days after the carrier determines the amount. Agents need records and reminders for return premiums owed to clients, alongside the trust account records. (gc.nh.gov)
Agents must complete continuing education before each license renewal, and missing it has a cost. In Texas, the Department of Insurance charges $50 for each CE hour not completed by the expiration date, capped at $500 per deficient license type. Agents cannot renew without enough CE or with unpaid fines. CE credits and license expiration dates therefore need tracking per license type. (tdi.texas.gov)
Acuity Scheduling covers the booking side of an agent's work well. It has client self-scheduling, intake forms, email reminders (text reminders from the Standard plan), payments through Stripe, Square, PayPal or Venmo, and Google Calendar and QuickBooks integrations. It does not cover what the trade is regulated on. Nothing in its feature list keeps client premiums separate from the agent's own revenue or tracks amounts due to carriers. It also has no record of return premiums owed to clients and no CE credit or license-expiration tracking per license type.
Nexa covers more of the paperwork. It has invoices, payment plans, a client pay portal through your own Stripe account, a CRM with a pipeline, a public booking page with intake forms, and bookkeeping with expenses, bank reconciliation, profit and loss, and a balance sheet. Its automated emails, including sequences, workflows and reminders, send only while Nexa is open on one of your devices. Nexa lacks text messages, Google Calendar sync, QuickBooks sync, and a waitlist. Nothing in its feature list covers a premium trust account, amounts owed to carriers, or CE and license tracking, so it does not meet the core need either.
Over three years Acuity at $34/month costs $408 a year, or $1,224. Nexa costs $279 once, plus $458.64 in total if you add Cloud Sync at $4.99/month. An agent who only needs booking and reminders should stay with Acuity. An agent drawn to Nexa's one-time cost should accept that its emails go out only while Nexa is open. Either way, the trust-money and CE records need a separate tool built for them.
Our read for insurance agents: Neither tool tracks premium trust funds, carrier amounts due or CE by license, so use an insurance agency management system for those and keep Acuity Scheduling only if you want its booking features.
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Bottom Line
Acuity Scheduling costs insurance agents $408/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 8.2 months it has cost less than Acuity Scheduling, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Can it pay for itself?
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the Acuity Scheduling bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for insurance agents: Neither Acuity Scheduling nor Nexa is the main system for this work; start with software built for it. Nexa only makes sense beside it, at $279 once against $1,224 for Acuity Scheduling over three years.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need connect crm, scheduler and invoicing in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose Acuity Scheduling if:
You have a large team (10+) needing enterprise features
You're deeply invested in Acuity Scheduling's specific workflow
You need a feature Nexa doesn't have yet
Sound Familiar?
Most of my day is on the phone, and most of the calls aren't sales. A client was rear-ended and wants to know what their policy covers; another just bought a house and needs a new homeowners policy bound before closing on Friday; a business client needs a certificate of insurance today for a contract. Quoting a new customer means gathering their driver history, vehicles, property details and current coverage, running them through several carriers, and laying out the differences in a way that isn't just the cheapest price. I spend a lot of time explaining deductibles and liability limits, because an underinsured client is a disaster waiting for a bad day. Renewals are where I earn my book: every month a batch of policies renews, premiums change, and I'm re-shopping the ones that jumped so I don't lose the client. My income is commission, first year and renewal, so retention matters more than new sales. I keep up continuing-education credits to hold my licence, and every quote and conversation gets documented in case there's ever an errors-and-omissions question.
Managing hundreds of policy renewal dates and follow-ups
CRM costs spiraling — Salesforce and HubSpot are enterprise-priced
Tracking commissions across multiple carriers
Staying in touch with clients between annual renewals
Client records, scheduling, invoicing and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. Acuity Scheduling solves some of it. So does Nexa. The difference is what you are left holding in three years.
What Acuity Scheduling Actually Costs Insurance Agents
Today's list price is $34/month — $408 a year, from Acuity Scheduling's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$408
Year 2$408
Year 3$408
Three years of Acuity Scheduling$1,224
Nexa: $279 once (or 3 × $99). Over the same three years, that is $945 less.
If Acuity Scheduling raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
Acuity Scheduling
Nexa
Invoicing
✗
✓
Scheduling
✓
✓
CRM
✗
✓
Time Tracking
✗
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Works offline
—
✓
Price
$34/mo
$279 once or 3 × $99
3-Year Total
$1,224
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for Acuity Scheduling come from its own published feature list. — means the feature isn't in that list, which is not the same as Acuity Scheduling lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
Acuity Scheduling's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What Acuity Scheduling Does Better
Straight from Acuity Scheduling's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Intake forms
Package and subscription billing
Gift certificates
HIPAA compliance (Powerhouse)
Squarespace integration
A smaller bill up front: plans start at $20/month, against $279 paid once for Nexa.
Acuity Scheduling is the better call if you need intake forms specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
What Acuity Scheduling Is Built For
Acuity says it is for "anyone in the business of time," from solo practitioners to multi-location teams. It lists beauty, business services (consulting, coaching), wellness, fitness, visual and performing arts, and education. (acuityscheduling.com)
The Starter plan costs $16/month billed annually ($20 monthly) and includes 1 calendar, client self-scheduling, email reminders, custom client forms and automatic time zone conversion. (acuityscheduling.com)
Payments run through Stripe, Square, PayPal or Venmo on all plans. The Standard plan ($27/month annual, up to 6 calendars) adds text reminders, an appointment waitlist, memberships and packages, and gift certificates. (acuityscheduling.com)
The Premium plan ($49/month annual, up to 36 calendars) adds an AI Booking Assistant, a Business Associate Agreement for HIPAA compliance, removal of the Acuity logo, multiple time zones for staff or locations, and custom API and CSS access. Unlimited calendars require the Enterprise team. (acuityscheduling.com)
All plans have a 7-day free trial with no credit card required. There is no free plan beyond the trial. (acuityscheduling.com)
The site lists 15 integrations, including Google Calendar, Apple Calendar, Stripe, Square, PayPal, QuickBooks, Zoom, Google Meet, Zapier, Mailchimp and Squarespace. (acuityscheduling.com)
Named features include online booking, class scheduling, packages, subscriptions, gift certificates, coupons, deposits, custom intake forms, cancelation policies, a mobile app and a website builder. The site is offered in 6 languages. (acuityscheduling.com)
What people outside Acuity Scheduling and outside Nexa say:
Software Finder shows a 4.5 rating from 25 reviews, with category scores of 9/10 for ease of use, value for money, customer support and functionality. The most-cited strengths are ease of use, integrations, automated email and text reminders that reviewers credit with reducing no-shows, and customizable emails and calendar views. (softwarefinder.com)
Software Finder reviewers also raise drawbacks. Some small businesses find it expensive, and one reported unresolved booking issues and slow support replies. Booking form appearance is limited, and add-ons are checkboxes only, so customers can't choose quantities. Stripe refunds need a separate login to Stripe. One business said it lacked features as its staff and resources grew, and a healthcare reviewer said it isn't suited to HIPAA-regulated practices. (softwarefinder.com)
Secret's page has no user reviews. Its editorial text calls the product user-friendly, customizable and affordable. It also lists as cons that pricing may be expensive for tight budgets, advanced features are limited, and some third-party integrations may be lacking. (joinsecret.com)
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Where business tools fit — for an insurance agent
Software doesn't do the actual work — it automates the business around it. And that part is the same for every insurance agent: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the actual work. Tap a step to see what gets automated.
1
Find the work
Land the client
↓
An inquiry becomes a proposal becomes a signed engagement — the terms and the retainer set.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Do the work
↓
The work you're paid for — with the hours, tasks, and expenses tracked against the engagement instead of reconstructed at month-end.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the actual work. (Nexa is built to be the one — but the honest options for each step are above and below.)
Watch a job become an invoice
This is the connection that makes the rest worth it. A insurance agent's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
The job New commercial policy bound
ServiceAgency fee: policy setup + COI1 × $150$150
→
The invoice builds itself
Subtotal$175
Invoice total$175
You didn't write this invoice — the job did.
Calculate Your Full Stack
Acuity Scheduling plus whatever else you're paying for:
Email yourself this comparison?
Switching from Acuity Scheduling
1
Export your data — Go to Settings → Export. Download your client list and appointment history.
2
Set up Nexa Scheduler — 15-minute setup. Import clients and recreate your appointment types.
3
Update your links — Replace your Acuity booking link everywhere — website, email, social.
4
Cancel Acuity — Cancel Squarespace subscription. Download a final backup of your data.
✓ 30-day money-back guarantee. Zero risk.
What This Means for Insurance Agents
The median insurance agent earns $52,000/year. At $408/year, Acuity Scheduling is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for insurance agents. You own it like you own your CRM system (agency-specific or generic).
Is Nexa actually right for an insurance agent?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 400,000 insurance agents in the US who do, and you wear every hat.
You're tired of paying every month for hubspot and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your CRM system (agency-specific or generic).
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small insurance agents business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
🎧 Insurance Agency Podcast🎧 Power Producers Podcast🎧 Agents Influence
Forums
Insurance Forums IncInsuranceLibrary.com
Client records, scheduling, invoicing and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
What insurance agents actually deal with
Managing hundreds of policy renewal dates and follow-ups
CRM costs spiraling — Salesforce and HubSpot are enterprise-priced
Tracking commissions across multiple carriers
Staying in touch with clients between annual renewals
A day in the life of a insurance agent
Most of my day is on the phone, and most of the calls aren't sales. A client was rear-ended and wants to know what their policy covers; another just bought a house and needs a new homeowners policy bound before closing on Friday; a business client needs a certificate of insurance today for a contract. Quoting a new customer means gathering their driver history, vehicles, property details and current coverage, running them through several carriers, and laying out the differences in a way that isn't just the cheapest price. I spend a lot of time explaining deductibles and liability limits, because an underinsured client is a disaster waiting for a bad day. Renewals are where I earn my book: every month a batch of policies renews, premiums change, and I'm re-shopping the ones that jumped so I don't lose the client. My income is commission, first year and renewal, so retention matters more than new sales. I keep up continuing-education credits to hold my licence, and every quote and conversation gets documented in case there's ever an errors-and-omissions question.
The tools a working insurance agent actually owns
CRM system (agency-specific or generic)
Quoting tools and raters
E-signature platform
Office or home office setup
Why insurance agents leave the big platforms
hubspot: Free tier is a teaser. The CRM features you actually need — sequences, automation, reporting — start at $50/month and go to $800/month.
salesforce: Enterprise CRM forced onto solo agents. $25/month minimum, $75/month for what you need. Plus implementation consulting they push hard.
quickbooks: $55/month for commission tracking when all you need is income/expense categorization.
Where insurance agents actually talk shop
r/Insurance (Reddit)
r/InsuranceAgent (Reddit)
r/insurancepros (Reddit)
Insurance Forums Inc (Forum)
InsuranceLibrary.com (Forum)
Cody Askins (YouTube)
The DIG Agency (YouTube)
Insurance Agent Training (YouTube)
Local insurance agents on Nexa
Real insurance agents near you who run their business on Nexa — book directly, no platform fee.
Are you an insurance agent? Post your business and get found in your area — $2.99 one-time.
Or browse every insurance agent on Nexa →
The kit a working insurance agent owns
The tools of the trade — each a one-time buy that earns its keep for years.
CRM system (agency-specific or generic)
Quoting tools and raters
E-signature platform
Office or home office setup
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make Acuity Scheduling's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are Acuity Scheduling's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from insurance agents we can verify. For user testimony, read the independent reviews — Acuity Scheduling on G2 and on Capterra — where the reviewers are not selling you anything.
Check the price yourself:Acuity Scheduling's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build an insurance agent's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for an insurance agent — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingSalesforce $300/yr, HubSpot $240/yr, Acuity Scheduling $408/yr, QuickBooks $456/yr — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $52,000 median we cite for the typical insurance agent is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
The field's own bodiesWe anchor what insurance agents actually need to the people who set the standards — FPA. We don't speak for them; we point you to them so you can weigh this guide against the profession's own.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a Acuity Scheduling replacement?
For solo insurance agents and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Acuity Scheduling may be better if you have a large team (10+) or need enterprise-specific features.
What does Acuity Scheduling do that Nexa doesn't?
Acuity Scheduling has features like Intake forms and Package and subscription billing that some businesses rely on. For most solo insurance agents, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $34/month, Nexa pays for itself in 8.2 months. After that: $408 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.