vCita → NEXA

Difficulty: easy Time: 1-2 hours Portability: 7/10

Migration Summary

Switch from vCita to Nexa in about 1-2 hours. Export your data as CSV, import into Nexa, set up your services. Run both in parallel for a week, then cancel vCita. $279 once. No monthly fees.

What Transfers

Transfers Fully

✓ Client contacts

✓ Appointment history

✓ Invoice records

Transfers Partially

~ Notes attached to clients

~ Documents (manual download)

Needs Rebuilding

✗ Client portal configuration

✗ Email campaign history

✗ Payment processor integration

✗ Booking widget customization

Step 1: Export from vCita

Export Clients

Settings → Data Export → Clients. Download CSV with all fields.

3 minutes ⚠ vCita exports are generally clean and straightforward

Export Appointments

Settings → Data Export → Appointments. Include all date ranges.

3 minutes ⚠ Good historical reference for service patterns

Export Invoices

Settings → Data Export → Invoices. Grab full history.

3 minutes ⚠ Payment status exports cleanly

Download Important Documents

If you use vCita's document storage, manually download any important client documents before canceling.

15-30 minutes ⚠ Documents won't be accessible after subscription ends

Step 2: Import into Nexa

Import Clients

Nexa Connect → Import → Upload vCita client export.

10 minutes

Create Services

Build service offerings in Nexa Services based on your vCita services.

15 minutes

Set Up Bookings

Configure Nexa Bookings with your availability and service durations.

15 minutes

First Week Checklist

Import all clientsBuild service packagesConfigure Bookings with availabilityUpdate website with new booking linkRun 5 appointments through NexaSet up invoice template

All checked? Cancel your vCita subscription. Download a final backup first.

vCita is popular with solopreneurs and consultants for its simplicity. Nexa has a similar simplicity but deeper operational features. If you outgrew vCita's capabilities, Nexa is the right step up without the complexity of enterprise tools.

Common Questions

What about my vCita client portal?

vCita's portal is theirs. Nexa doesn't have a client portal — customers receive invoices via email/text. For document sharing, use Google Drive links or Dropbox.

Does Nexa have a mobile app for clients?

No client-facing app. Clients book via web link and receive invoices via email/text. Most service businesses find this sufficient — clients don't want another app.

Get Nexa — $279 Once

30-day money-back guarantee. Cancel vCita after your first week with Nexa.