Athletic Trainers on Vagaro pay $50/month — $600/year. Over three years, that's $2,013. Nexa is $279 once. Break-even runs about 5.6 months. The median athletic trainer earns $40,000/year, so Vagaro's annual cost is roughly 1.5% of typical revenue — every year, forever.
That's $2,013 gone. And you don't own anything. Stop paying, lose access.
You're not the only one who's had enough.
Athletic Trainers face unique challenges: Injuries happen on someone else's schedule, mid-practice, mid-game, and your day gets blown up the moment an athlete goes down. Documenting every evaluation and treatment for liability and clearance is relentless and falls behind during busy seasons. Managing return-to-play progressions for a dozen injured athletes at different stages all at once. Communicating an athlete's status to coaches, parents, and physicians without breaching what you can and can't share. On top of all that, Vagaro charges $50/month ($600/year) — money that comes directly from your revenue. The median athletic trainer earns $40,000/year. Software at $600/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your A BOC athletic-training certification and state licensure is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
Vagaro is just one piece. What else are you losing money on?
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Your exact Vagaro cost, full stack total, and what switching saves. 10 seconds.
| Feature | Vagaro | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | ✗ | ✓ |
| Full Accounting | ✗ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Price | $50/mo forever | $279 once or 3 × $99 |
| 3-Year Cost | $2,013 | $279 |
| Stop paying? | Lose everything | Keep everything forever |
Most athletic trainers are fully switched before the weekend.
Go to Reports → export client list, appointment history, and sales data to CSV.
15-minute setup. Import your client list and set up your service categories.
Run both for 2 weeks. Update your booking link to Nexa. Notify existing clients.
Cancel subscription. Redirect old booking URLs to your new Nexa page.
You're in the training room before practice, taping ankles in an assembly line while athletes file through, each one a quick check-in: how's the hamstring, did you ice last night, range of motion any better. A field hockey player limps in needing an evaluation, so you run her through the special tests, decide it's a grade-one sprain not a tear, and start her on the early rehab protocol. The unpredictability is the job, because the moment a game starts, your plan is whatever happens on the field; a player goes down hard and you're sprinting out, clearing the scene, ruling out anything serious before you decide whether she walks off or stays still. Between events you're chasing documentation, because every eval and treatment has to be written up for liability and for the physician who'll make the clearance call, and during a busy season that paperwork stacks up fast. You're juggling a dozen athletes at different return-to-play stages, the one cleared for non-contact, the one two weeks out, the one you're holding back even though the coach wants him. You field a parent asking about their kid's concussion timeline and a coach asking who's available Friday, and you walk the line of what you're allowed to share. By the time the last athlete's been treated, you're restocking the kit and finishing notes you didn't have time for at noon.
Real athletic trainers near you who run their business on Nexa — book directly, no platform fee. Are you an athletic trainer? Post your business and get found in your area — $2.99 one-time. Or browse every athletic trainer on Nexa →
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Vagaro may be better if you have a large team (10+) or need enterprise-specific features.
It's $7.75/month over 3 years. Vagaro is $50/month — that's $2,013 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Export your data from Vagaro as CSV, import into Nexa in about 5 minutes.
The average solo operator there spends about $1,968/year on software — and athletic trainer face their own version of that math. PA state licensing requirements apply.
Numbers reflect typical solo operators in the Erie metro. Your situation will vary.
Specific gaps Athletic Trainers run into with Vagaro, and what Nexa does instead.
$2,013 over 3 years. Or $279 once (or 3 × $99). Own your tools.
Get Nexa — $279 Once