Conference Organizers on Square pay $29/month — $348/year. Over three years, that's $1,168. Nexa is $279 once. Break-even runs about 9.6 months. The median Conference Organizer earns $42,000/year, so Square's annual cost is roughly 0.8% of typical revenue — every year, forever.
That's $1,168 gone. And you don't own anything. Stop paying, lose access.
You're not the only one who's had enough.
Conference Organizers face unique challenges: Coordinating dozens of speakers who submit bios, slides, and AV requirements late or not at all. Building a multi-track agenda where sessions don't conflict and rooms don't double-book. Hitting registration targets to cover fixed venue and catering costs locked in months ahead. Managing sponsor deliverables (logos, booth sizes, ad placements) that each have different contract terms. On top of all that, Square charges $29/month ($348/year) — money that comes directly from your revenue. The median Conference Organizer earns $42,000/year. Software at $348/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your a registration and ticketing platform is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
Square is just one piece. What else are you losing money on?
Want this breakdown emailed to you?
Your exact Square cost, full stack total, and what switching saves. 10 seconds.
| Feature | Square | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | ✗ | ✓ |
| Full Accounting | ✗ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Price | $29/mo forever | $279 once or 3 × $99 |
| 3-Year Cost | $1,168 | $279 |
| Stop paying? | Lose everything | Keep everything forever |
Most conference organizers are fully switched before the weekend.
Go to Square Dashboard → Customers → Export. Also export transactions and item library.
15-minute setup. Import your customer list and service/product catalog.
Run both for 1-2 weeks. Test invoicing and booking through Nexa.
Cancel paid subscriptions. Keep free account for records access.
Organizing a conference is months of compounding logistics aimed at three days that can't be redone if they go wrong. A typical day is a relay of moving parts: chasing the keynote speaker for a headshot and bio that were due last week, fielding an exhibitor asking whether their booth includes power, and reworking the agenda grid because two popular sessions accidentally landed in the same time slot. You watch the registration numbers like a stock ticker, because the venue minimum and the catering guarantee were signed months ago and every unsold ticket is a hole in the budget. Sponsors each have their own contract, gold gets a logo on the main banner, silver gets a half-page in the program, and you're tracking who delivered their artwork and who still owes you a logo file. Midday you're on a call with the venue about room sets, table rounds versus theater seating, and whether the AV team can support a live stream from the main hall. The afternoon is budget reconciliation, watching the spend against the plan, because catering, AV, and signage all creep. As the event nears, the work shifts to badges, the check-in flow, the printed program, and the master run-of-show that every staffer and volunteer will follow when the doors open.
Real conference organizers near you who run their business on Nexa — book directly, no platform fee. Are you a conference organizer? Post your business and get found in your area — $2.99 one-time. Or browse every conference organizer on Nexa →
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Square may be better if you have a large team (10+) or need enterprise-specific features.
It's $7.75/month over 3 years. Square is $29/month — that's $1,168 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Export your data from Square as CSV, import into Nexa in about 5 minutes.
The average solo operator there spends about $2,200/year on software — and Conference Organizer face their own version of that math. Tennessee has no state income tax as of 2021. No city income tax in Nashville. Among the most tax-friendly metros for solopreneurs. Tennessee requires contractor licensing through the Board for Licensing Contractors for projects over $25,000. Nashville requires a business license.
Numbers reflect typical solo operators in the Nashville metro. Your situation will vary.
Specific gaps Conference Organizers run into with Square, and what Nexa does instead.
$1,168 over 3 years. Or $279 once (or 3 × $99). Own your tools.
Get Nexa — $279 Once