Patent Agents on QuickBooks pay $55/month — $660/year. Over three years, that's $2,214. Nexa is $279 once. Break-even runs about 5.1 months. The median Patent Agent earns $55,000/year, so QuickBooks's annual cost is roughly 1.2% of typical revenue — every year, forever.
That's $2,214 gone. And you don't own anything. Stop paying, lose access.
See the full history of QuickBooks price changes in the SaaS Graveyard →
You're not the only one who's had enough.
Patent Agents face unique challenges: Missing an absolute statutory bar (the one-year on-sale/public-disclosure deadline) that permanently kills patentability, with no extension possible. Responding to an Office Action's rejections under 102/103 within the response window before fees escalate and the application goes abandoned. Doing a thorough prior-art search so claims are drafted around what's already out there, not invalidated the moment they issue. Tracking maintenance fees and continuation/divisional deadlines across a docket where one missed date can abandon a granted patent. On top of all that, QuickBooks charges $55/month ($660/year) — money that comes directly from your revenue. The median Patent Agent earns $55,000/year. Software at $660/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your USPTO Patent Center for e-filing applications and responses is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
QuickBooks is just one piece. What else are you losing money on?
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Your exact QuickBooks cost, full stack total, and what switching saves. 10 seconds.
| Feature | QuickBooks | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | ✗ | ✓ |
| Full Accounting | ✗ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Price | $55/mo forever | $279 once or 3 × $99 |
| 3-Year Cost | $2,214 | $279 |
| Stop paying? | Lose everything | Keep everything forever |
Most patent agents are fully switched before the weekend.
Go to Reports → export to CSV. Download clients, invoices, expenses.
15-minute setup. Import your clients and expense categories.
Run both for 1-2 weeks. Verify everything transferred.
Cancel subscription. Download final backup. You're done.
I live and die by deadlines that can't be moved. An inventor comes to me with a notebook full of sketches and a conviction that nobody's ever done this, and my first job is to find out whether that's true. So I search prior art, Google Patents, Espacenet, the USPTO full text, hunting for the reference that will sink the claims before I waste anyone's money. If it's clear enough to pursue, I draft the application: specification, claims that are broad enough to matter but narrow enough to survive, and figures that meet the USPTO's fussy formality rules. The deadline that terrifies me is the statutory bar, the one-year clock from public disclosure or sale, because if it runs, patentability is gone forever with no extension on earth. After filing comes the long back-and-forth: the examiner issues an Office Action rejecting claims under 102 or 103, and I respond with amendments and arguments inside the window before the application goes abandoned. Even after a patent grants, I'm docketing maintenance fees and continuation deadlines, because one missed date can abandon a patent that took years to earn. The reward is a notice of allowance, claims I fought for, finally granted, and an inventor who can build a business on them.
Real patent agents near you who run their business on Nexa — book directly, no platform fee. Are you a patent agent? Post your business and get found in your area — $2.99 one-time. Or browse every patent agent on Nexa →
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.
It's $7.75/month over 3 years. QuickBooks is $55/month — that's $2,214 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Export your data from QuickBooks as CSV, import into Nexa in about 5 minutes.
The average solo operator there spends about $1,500/year on software — and Patent Agent face their own version of that math. Colombia requires DIAN-authorized electronic invoicing. IVA applies to most transactions. Requirements vary by country and locality. Check local regulations.
Numbers reflect typical solo operators in the Cali metro. Your situation will vary.
Specific gaps Patent Agents run into with QuickBooks, and what Nexa does instead.
Recent threads from Reddit and Hacker News mentioning QuickBooks. Sentiment scored automatically — click through to read the full thread.
$2,214 over 3 years. Or $279 once (or 3 × $99). Own your tools.
Get Nexa — $279 Once