Mobile Notaries on QuickBooks pay $38/month — $456/year. Over three years, that's $1,368. Nexa is $279 once. Break-even runs about 7.3 months. The median mobile notary earns $55,000/year, so QuickBooks's annual cost is roughly 0.8% of typical revenue — every year, forever.
That's $1,368 gone. And you don't own anything. Stop paying, lose access.
See the full history of QuickBooks price changes in the SaaS Graveyard →
You're not the only one who's had enough.
Mobile Notaries face unique challenges: Coordinating signings across multiple title companies, borrowers, and locations. Tracking mileage deductions — every signing is a different location. Snapdocs takes a massive cut and keeps lowering signing fees. Managing availability across Snapdocs, NotaryGadget, and direct clients. Invoicing direct clients while title company payments come through platforms. On top of all that, QuickBooks charges $38/month ($456/year) — money that comes directly from your revenue. The median mobile notary earns $55,000/year. Software at $456/year is a meaningful percentage of that income, every year, forever. And you do not own anything.
Your Notary stamp and seal is yours. You bought it once. Nexa works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.
QuickBooks is just one piece. What else are you losing money on?
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Your exact QuickBooks cost, full stack total, and what switching saves. 10 seconds.
| Feature | QuickBooks | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | ✓ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Works offline | — | ✓ |
| Price | $38/mo forever | $279 once or 3 × $99 |
| 3-Year Cost | $1,368 | $279 |
| Stop paying? | Lose everything | Keep everything forever |
Most mobile notaries are fully switched before the weekend.
Go to Reports → export to CSV. Download clients, invoices, expenses.
15-minute setup. Import your clients and expenses by CSV; re-enter your main services.
Run both for 1-2 weeks. Verify everything transferred.
Cancel subscription. Download final backup. You're done.
At 7 I'm checking email for the loan package on my 10am refinance; the title company sent it late, so I print two sets of about 180 pages on letter and legal, my laser jams halfway, and the second set gets finished at a print shop. Before I leave I flag every signature, initial and notary block. At the borrowers' kitchen table I check both IDs against the names on the deed of trust, walk them through the note, the closing disclosure and the right to cancel without giving legal advice, notarize the deed and the signature affidavit, and fill in my journal with ID details and a thumbprint. Then I scan back the signed package to the title company and drop the originals in the prepaid overnight envelope before the cutoff. My 2pm loan modification was double-booked by someone who grabbed the slot off my public calendar, so I spend lunch calling the second borrower to move them to tomorrow morning. The modification itself is shorter, a few notarized pages and a borrower who wants to reread every paragraph. At 5 a direct client needs a power of attorney notarized at her father's home; I confirm he's aware and willing, charge per notarial act plus my travel fee, and take payment before I leave. Tonight I log mileage for three addresses, send the direct client a receipt, confirm tomorrow's signings and update my availability for the signing services and the title companies that call me direct.
Real mobile notaries near you who run their business on Nexa — book directly, no platform fee. Are you a mobile notary? Post your business and get found in your area — $2.99 one-time. Or browse every mobile notary on Nexa →
For solo operators and small teams (1-5), yes. Nexa includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.
It's $7.75/month over 3 years. QuickBooks is $38/month — that's $1,368 over 3 years. Which is more? And if you'd rather split it, Nexa is also available as 3 payments of $99.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
30-day money-back guarantee. Full refund. If Nexa doesn't save you $500 in year one, you get every penny back.
Export your data from QuickBooks as CSV, import into Nexa in about 5 minutes.
The average solo operator there spends about $2,160/year on software — and mobile notary face their own version of that math. PA state licensing requirements apply.
Numbers reflect typical solo operators in the Reading metro. Your situation will vary.
Specific gaps Mobile Notaries run into with QuickBooks, and what Nexa does instead.
Recent threads from Reddit and Hacker News mentioning QuickBooks. Sentiment scored automatically — click through to read the full thread.
If you want to compare notes or see how other mobile notaries are running their tools, here's where the conversation happens.
$1,368 over 3 years. Or $279 once (or 3 × $99). Own your tools.
Get Nexa — $279 Once